Document Controller

About Spacemaker KSA

Spacemaker KSA, a prominent Saudi manufacturer established in 1990 as a branch of Nesma United Industries, specializes in modular and offsite construction systems such as steel-framed structures, modular buildings, and lightweight concrete panels. The company offers high-quality modular infrastructure solutions catering to commercial, residential, industrial, and governmental projects within Saudi Arabia. Their advanced manufacturing integrates the latest construction technologies to deliver scalable, rapid, and durable building frameworks, supporting Saudi Vision 2030's national development objectives.

Role Overview

Based in Dammam, this full-time, on-site position involves managing project and corporate documents by organizing, securing, and maintaining files both electronically and in physical form. The Document Controller will handle document receipt, classification, review, and distribution to ensure stakeholders access the most current versions. Responsibilities also include tracking revisions, maintaining compliance with internal protocols and client standards, supporting audits, and facilitating uniform document control practices company-wide.

Key Responsibilities

• Coordinate with project teams to collect, verify, and manage documentation accurately.
• Update and maintain filing systems, including electronic and paper-based archives.
• Monitor and log document revisions to ensure version control and accessibility.
• Prepare reports and documentation logs as required.
• Assist in audit processes by providing organized document records.
• Promote and enforce consistent document management procedures across departments.

Qualifications and Skills

• Proven expertise in document and records management, including organizing, tracking, and updating project files.
• Experience ensuring accuracy and timely distribution of project documentation.
• Strong knowledge of records management and ability to maintain secure archives with retrieval support.
• Effective communication skills for liaison across diverse teams.
• Familiarity with document control software or ERP systems, complemented by proficiency in MS Office applications.
• Strong attention to detail, organizational skills, and a systematic approach to data entry and document handling.
• Ability to work efficiently on-site in a dynamic, fast-paced project environment while managing multiple tasks and deadlines.
• Educational background including a diploma or bachelor's degree in business administration, engineering, or related fields; experience in construction or manufacturing advantageous.