Document Controller

About AECOM

At AECOM, we are driven by a purpose to create a better world. Our work focuses on enhancing daily living through infrastructure—whether it's improving commutes, providing clean water, or reshaping city skylines. As a global leader in infrastructure consulting, we collaborate with clients worldwide on complex challenges to forge lasting legacies.

Join a diverse team of over 50,000 professionals including planners, engineers, scientists, and project managers dedicated to delivering impactful projects around the globe.

Job Responsibilities

• Oversee and organize precise record-keeping and data management utilizing Excel and the Aconex platform.
• Compile, arrange, and monitor documents, reports, and all project-related information efficiently.
• Guarantee accurate control and prompt dissemination of project correspondence.
• Maintain and update Excel-based trackers, databases, and status reports consistently.
• Collaborate with internal departments and external stakeholders to facilitate smooth document exchanges.
• Track document progress, approvals, submissions, and modifications through Aconex.
• Generate routine management reports and provide timely progress updates.
• Ensure compliance with company standards and project specifications for all documentation.
• Administer quality assurance protocols to uphold documentation integrity and procedural adherence.
• Manage the production and reproduction of drawings and technical documents for organizational use.

Candidate Qualifications

• Possess a minimum of eight years of experience in document control or records management.
• Expert user of the Aconex platform with skills in document logistics and workflow management.
• Advanced proficiency in Microsoft Excel, including use of formulas, databases, and reporting tools.
• Established ability to develop and enforce comprehensive document management systems and processes.
• Proven capability in managing complex documentation workflows aligned with quality standards.
• Exceptional organizational skills, with acute attention to detail and precision.
• Strong communication skills to effectively coordinate across multiple teams and stakeholders.
• Adept at working autonomously and managing multiple priorities simultaneously.
• Experience in document production and technical material duplication is required.

Additional Information

AECOM prioritizes a secure and trustworthy hiring process; all new hires must participate in an in-person onboarding session at a company location as a condition of employment.

Employees enjoy a comprehensive benefits package tailored to diverse needs. These benefits may include medical, dental, vision, life insurance, disability coverage, various leave options, voluntary benefits, flexible working arrangements, well-being programs, employee assistance, travel insurance, service awards, retirement plans, and stock purchase opportunities.

Our workplace embraces respect, collaboration, and community, encouraging career growth via cutting-edge technology and expert networks. We are an equal opportunity employer committed to confidentiality under EEO guidelines.