Document Control Manager

Role Overview and Key Responsibilities

• Create, oversee, and refresh submittal schedules and project documentation reporting.
• Organize and administer document filing systems to ensure smooth inward and outward flows and proper tracking.
• Facilitate prompt routing of documents within project teams and to clients, securing timely approvals and acknowledgments.
• Manage data entry, document coding, and storage utilizing the Electronic Document Management System (EDMS).
• Produce reports, document transmittals, and acknowledgment letters using EDMS tools such as RoBOTic Document Control.
• Monitor outstanding documents and actively follow up with internal groups and clients to adhere to project schedules.
• Assist project teams with documentation, word processing, and administrative support.
• Export As-Built files into formats required by clients and verify document compliance with project protocols.
• Guide and train junior document control personnel on workflow procedures and system usage.

Qualifications and Required Expertise

• Holder of a diploma or degree relevant to the field.
• At least 10 years of professional experience in document control, preferably within large-scale construction projects.
• Proficient in Microsoft Office suite including Word, Excel, and PowerPoint, as well as database software.
• Experienced with Electronic Document Management Systems such as Aconex or Oracle Primavera Unifier.
• Basic knowledge of Windows Server environments; familiarity with SQL and regular expressions is beneficial.
• Strong communication and organizational abilities with skill in interpreting and presenting data effectively.
• Capable of managing multiple priorities, workload, and leading a document control team efficiently.