Cost Controller

About the Company

The MGallery Hotel Collection is recognized for its boutique hotels, each uniquely designed with distinctive stories and experiences. Joining MGallery means embracing the opportunity to create memorable moments for guests. The Nairobi Gigiri location of MGallery will boast 105 rooms and suites alongside four dining venues such as an all-day dining spot, a signature restaurant, a pool bar, and a rooftop bar. The property will also feature meeting rooms, a business center, and wellness amenities including a gym, pool, and spa. Situated strategically along Limuru Road in Gigiri near downtown Nairobi and Village Market, the hotel targets a clientele of UN and NGO delegates, diplomats, consultants, contractors, leisure travelers, and local residents.

Key Responsibilities

• Implement and uphold the cost control objectives specific to Gem Forest Nairobi - MGallery Collection.
• Design, develop, and sustain thorough auditing systems for Materials Management operations.
• Review daily Receiving Variance Reports to audit price and quantity discrepancies.
• Inspect inventory transaction records and make necessary adjustments.
• Confirm recipe accuracy for kitchen and outlet inventory control and costing purposes.
• Provide concise cost summaries to the Accounting and Control Department for daily and monthly reporting.
• Deliver individual profit center cost data to relevant Department Heads.
• Compile daily comparative reports analyzing actual versus potential Food and Beverage costs and related sales.
• Reconcile officer and entertainment expense checks and allocate credits to the appropriate departments.
• Conduct budget variance analyses for General Stores disbursements.
• Prepare and journalize month-end financial figures.
• Oversee and verify data inputs by operational staff and correct Materials Management entries as needed.
• Organize and maintain comprehensive files pertaining to cost audits, operational equipment, and FF&E documentation.
• Track inventory records excluded from system monitoring such as banquets and buffets.
• Investigate inventory discrepancies and prepare required Inventory Adjustment Authorizations for Finance Director approval.
• Compare purchase order details against authorized requests to ensure conformity.
• Conduct market price surveys to guarantee hotel pricing remains competitive and below retail.
• Spot-check internal purchase orders against market price listings for Food and Beverage items.
• Analyze spoilage causes and input findings into the system.
• Ensure the proper storage and use of inventory items and services in line with accounting standards and control measures.
• Validate accuracy of recipes, butcher yield, and standard pricing references.
• Audit unit measurements and brand details during receiving processes.
• Perform minibar content verification in vacant rooms.
• Monitor bar item measurements alongside potential and actual cost assessments.
• Confirm accuracy and consistency of outlet recipes and portion sizes.
• Inspect VIP amenities and conversion recipe applications.
• Review par stock levels in outlets and storage.
• Reconcile physical inventory with computerized records.
• Audit beverage handling procedures and label usage in outlets.
• Evaluate Food and Beverage deliveries against purchase specifications for quality assurance.
• Track inventory turnover rates diligently.
• Maintain all FF&E asset records for the hotel.
• Organize and assist quarterly and annual inventories of operational equipment and FF&E assets.
• Demonstrate the proficiency and capacity to supervise all assigned responsibilities meeting established standards.
• Deliver training and development to Materials Management staff to meet performance benchmarks.
• Support team building by contributing to the training and growth of team members.
• Foster individual staff development and welfare.
• Maintain up-to-date knowledge of all hotel services and facilities.
• Understand and review Materials Management procedures covering purchasing, receiving, storing, and preparation.
• Adapt flexibly to rotations within different sub-departments of Accounting and Finance Division as required.
• Perform additional duties as assigned by the Financial Controller.

Qualifications

• Diploma or Degree in Accounting or Finance.
• Progress toward CPA, ACCA, or CIMA certification.
• Between 2 to 4 years of experience in hotel cost control.
• Advanced skills in Microsoft Excel.
• Familiarity with hotel POS, PMS, and accounting software systems.