Contracts Administrator

About the Role

The Contracts Administrator role at the Ministry for Primary Industries (MPI) in Wellington is a permanent, full-time position within the Procurement and Commercial Management team. The incumbent will support procurement and contract administration functions to ensure accurate and efficient management of contracts and supplier records. This role requires a high level of attention to detail, strong administrative skills, and the ability to cultivate positive relationships with various internal and external stakeholders.

Key Responsibilities

• Respond promptly to queries received through shared inboxes.
• Develop and sustain strong collaborative relationships across MPI divisions.
• Effectively manage workload priorities and address urgent matters as they arise.
• Facilitate supplier onboarding and keep supplier data up to date.
• Oversee contracts administration including variations and contractor sourcing according to MPI’s protocols.
• Ensure contract documentation, milestones, and invoice records are meticulously maintained.
• Review contractual documentation for approvals and compliance adherence.
• Administer procurement platforms such as GETS, supporting tender processes and contract post-award activities.
• Assist with reporting, audits, and contribute to process improvements continuously.

Candidate Profile

Applicants should be experienced administrators with strong organizational and communication skills, capable of multitasking and adapting to evolving priorities. Proficiency in Microsoft Office and openness to mastering new systems are essential. A dedication to providing high-quality administrative support, excellent judgment, and a proactive, solutions-oriented mindset are highly valued. Previous experience in contract administration and procurement is necessary, along with the ability to maintain accurate databases and interact effectively with diverse stakeholders.

Team Environment

The position is based in a close-knit, collaborative team of professionals within MPI's Finance Directorate. The team supports procurement processes across the organisation to ensure compliance with government standards and value delivery. Team members benefit from a supportive culture focused on shared success and internal growth opportunities.

About MPI

MPI partners with New Zealand’s food and fibre sector to deliver trustworthy, high-value products globally, emphasizing sustainability and innovation.

Benefits

• Additional MPI-specific leave entitlements.
• Option to purchase extra annual leave.
• Annual wellness allowance to support employee wellbeing.

Other Information

Applicants must hold or be eligible to obtain the right to work in New Zealand. The organisation is committed to diversity, inclusion, and upholding partnerships under Te Tiriti o Waitangi, welcoming applications from all backgrounds. Applications are due by 11:59 PM on Monday, 28 September 2026.