Commercial Support Specialist

About the Role

The Commercial Support Specialist is responsible for providing comprehensive day-to-day commercial and administrative assistance to the Business Development and Bidding teams across multiple subsidiaries. This role encompasses the preparation and quality assurance of bid and proposal documentation, management of commercial data and pricing records, support for contract administration, and effective coordination with internal units to ensure timely, accurate submissions for tender processes.

Key Responsibilities

• Assist in preparing, formatting, and compiling technical and commercial proposals, tenders, and pre-qualification documents.
• Monitor tender opportunities, submission deadlines, and clarification requests to avoid missed deadlines.
• Gather and compile necessary commercial annexes, bonds, certificates, compliance documents as required by client and tender specifications.
• Collaborate with technical, estimating, legal, HR, and finance departments to collect required inputs for bid submissions.
• Perform proofreading, formatting, and final quality checks on bid packages prior to submission.
• Maintain and update commercial pricing sheets, cost summaries, and rate calculations under supervision.
• Support benchmarking efforts for commercial terms and rates against historical bids and current market data.
• Prepare summary reports and dashboards detailing bid pipeline status, win/loss analyses, and volume of submissions.
• Consolidate vendor and subcontractor quotations for inclusion in commercial offers.
• Help track contract milestones, renewal timelines, and key terms of active agreements.
• Organize both digital and physical records of contracts, amendments, correspondence, and commercial documents.
• Assist in preparing variation orders, extension requests, and related commercial correspondence.
• Communicate regularly with clients, subsidiary teams, and external vendors on routine commercial issues as assigned.
• Document meetings, monitor action items, and manage follow-up communications for business development and bidding meetings.
• Identify and report commercial risks, missing documents, or submission delays promptly to the Commercial Manager.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Commerce, Engineering, or a related discipline.
• Experience of 2 to 4 years in commercial, bidding, contract, or business development support roles, ideally within construction, facilities management, engineering, or oil and gas services sectors.
• Familiarity with tender and proposal preparation processes is advantageous.

Skills and Competencies

• Proficient in Microsoft Office applications including Excel, Word, and PowerPoint; experience with ERP or bid management software is preferred.
• Exceptional attention to detail with robust organizational and document management skills.
• Effective written and verbal communication abilities in English; Arabic language skills is a plus.
• Capacity to handle multiple deadlines and coordinate cross-departmentally under time constraints.
• Basic understanding of commercial and contractual conditions as well as Saudi tendering laws and practices.