Commercial Administrator

About the Company

Quendrix is an expanding global organization dedicated to commercial operations, business support, procurement, and promoting operational excellence. Our teams partner across Commercial, Sales, Procurement, Finance, Contracts, Operations, and Business Support to enable streamlined business processes and sustainable growth.

Role Overview

The position of Commercial Administrator is focused on providing comprehensive support for commercial activities, maintaining business records, coordinating internal processes, and assisting with daily commercial operations. This role offers a valuable opportunity for professionals in commercial administration, sales support, contracts, procurement, or business operations to advance their careers while working remotely in an international environment.

Key Duties and Responsibilities

• Manage routine commercial administrative tasks and support daily business functions.
• Maintain and update commercial documentation, records, tracking tools, and databases.
• Collaborate effectively with teams in Commercial, Sales, Procurement, Finance, Contracts, Operations, and Business Support.
• Assist in preparing quotations, proposals, purchase orders, and other commercial documents.
• Coordinate internal approval workflows and follow up on pending actions.
• Keep accurate records related to customers, suppliers, and contracts.
• Provide administrative assistance to sales and business development teams.
• Track commercial deadlines, renewals, and critical milestones.
• Create reports, spreadsheets, presentation materials, and management updates.
• Support invoice processing and payment documentation as required.
• Manage communications among customers, suppliers, and internal stakeholders.
• Address routine inquiries related to commercial and administrative matters.
• Maintain systematic filing and document control procedures.
• Contribute to process improvement initiatives within commercial operations.
• Stay updated on best practices in commercial administration and business support.

Required Qualifications and Experience

• A bachelor's degree in Business Administration, Commerce, Finance, Marketing, Procurement, or a related discipline is preferred.
• One to three years of relevant experience in commercial administration, sales support, procurement, contracts, or related business operations roles is advantageous.
• Solid understanding of commercial and administrative workflows.
• Strong skills in organization and documentation management.
• Exceptional attention to detail and effective problem-solving capabilities.
• Good communication skills including coordination with stakeholders.
• Proficiency in written and spoken English.
• Familiarity with Microsoft Office suite, especially Excel, ERP systems, CRM platforms, or document management tools is beneficial.
• Experience handling quotations, purchase orders, contracts, invoices, or commercial reporting is a plus.
• Capable of independent work and collaboration with international teams.
• Experience within UAE or GCC commercial environments is a distinct advantage but not required.
• Relevant business, procurement, or commercial certifications are welcomed but optional.

Benefits and Work Environment

• Completely remote working arrangement allowing geographic flexibility.
• Full-time employment in a commercial administration capacity.
• Opportunities for professional growth and career development.
• Insight into commercial and business operations across industries.
• Engagement in a diverse, international, and cooperative work setting.
• Flexible working schedule enabling balance between professional and personal commitments.
• Chance to support both regional and international business operations.