Bid Coordinator

About the Company

Join a well-established architectural firm based in Dublin with over 35 years of experience and an impressive portfolio including more than seven million square feet of data centres. The firm works internationally across Ireland, the UK, the Nordics, Germany, Switzerland, and Spain. Their expertise covers not only data centres but also commercial, workplace, healthcare, retail, and community architecture, providing a vibrant and varied work environment.

Job Overview

The role of Bid Coordinator is integral to managing the entire cycle of bid preparation and submission for public and private sector tenders, expressions of interest, pre-qualification questionnaires, and other bidding opportunities.

Key Responsibilities

• Lead the coordination of bid submissions ensuring all requirements, deadlines, and compliance criteria from RFP and tender documents are fully understood.
• Organize inputs from internal teams, consultants, and external partners to compile accurate and timely bid documentation.
• Format and assemble bid documents adhering to RFP guidelines and company brand standards, including technical proposals, presentations, and qualification materials.
• Maintain rigorous document control through versioning, proofreading, and quality assurance throughout the bid process.
• Manage the bid content library and associated support databases to ensure resources are up-to-date and accessible.

Candidate Requirements

• Prior experience in bid coordination, bid support, or comparable project administration in architecture, engineering, construction, or related industries.
• Solid knowledge of public and private sector tendering procedures.
• Possession of a relevant third-level degree or an equivalent qualification.
• Strong organizational skills and ability to manage numerous deadlines and competing priorities effectively.
• Meticulous focus on detail, ensuring all documents meet high standards of quality and accuracy.
• Excellent communication skills, both written and verbal, and interpersonal capabilities to collaborate effectively.
• Proficiency with Microsoft Office suite (Word, PowerPoint, Excel) and Adobe InDesign for producing polished professional documents.
• Fluency in English is required; additional knowledge of German is advantageous.
• A proactive and collaborative mindset with the ability to work autonomously as well as part of a team.

Compensation and Benefits

• Competitive salary range between 344,000 and 345,000 depending on experience.
• Opportunities for career advancement and continuous professional development.
• Contribute to innovative bid processes within a respected architectural practice known for high-profile international projects.
• Supportive, ambitious workplace culture encouraging collaboration.