Bid Coordinator

About the Role

The Crowd is collaborating with a renowned global architecture firm seeking a Bid Coordinator to become part of their supportive and cooperative Sydney-based team. In this role, you will partner closely with the Bid Manager and wider team members to manage new bids and tenders on both national and international levels, ensuring streamlined communication throughout the entire bidding process.

This position demands a detail-oriented individual who can consistently meet deadlines, execute tasks efficiently, and demonstrate excellent administrative capabilities. Joining this design-driven practice offers a chance to advance your career within a globally recognized industry leader committed to innovation. The client provides a competitive benefits package and fosters a people-centric workplace culture. Note that this opportunity is for a full-time office-based role.

Responsibilities

• Support the Bid Manager and Business Development team in organizing and managing bid processes, maintaining punctuality at all phases.
• Create, format, and polish commercial proposals using tools such as Excel and InDesign, in collaboration with consultants to ensure quality final submissions.
• Review and edit bid documentation to guarantee accuracy, regulatory compliance, and adherence to brand guidelines.
• Oversee submission uploads, maintain comprehensive bid libraries, and manage assorted administrative duties.
• Assist in nurturing professional relationships with clients, consultants, and project partners.
• Coordinate Requests for Proposal (RFP), Request for Tender (RFT), and Expressions of Interest (EOI) submissions, managing timelines, proposal content, and client presentations.
• Maintain and update essential project information including benchmarks, deadlines, and staffing rates.
• Contribute to the analysis of new project prospects and support market research initiatives.
• Provide regular status updates to the Bid Manager, Managing Director, and other relevant team members as required.

Skills and Requirements

• Relevant prior experience in architecture or the built environment sectors.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office suite.
• Experienced with Adobe Creative Suite, particularly InDesign.
• A proactive, organized, and self-motivated work ethic.
• Capability to manage several projects concurrently and meet stringent deadlines independently.