Bid Coordinator

Overview

We are seeking an experienced Bid Coordinator to join a prominent international engineering and construction company. In this pivotal role supporting major data centre pursuits across multiple global regions, you will collaborate with varied stakeholders to ensure the delivery of high-quality, coherent tender submissions. The role requires excellent organization skills, commercial awareness, and the ability to handle multiple deadlines in a dynamic international setting.

Key Responsibilities

• Assist Bid Managers throughout the full tender lifecycle, from initial decision-making through to contract award.
• Coordinate collection, review, and version control of bid content across teams and regions.
• Maintain registers, trackers, and important project documentation related to bids.
• Integrate technical, commercial, and project delivery information into compliant and uniform submissions.
• Manage interaction with client queries, RFIs, clarifications, and responses during bids.
• Support activities following submission such as client presentations, interviews, and debriefings.
• Handle multiple bids simultaneously ensuring adherence to deadlines and quality standards.
• Occasional travel internationally for meetings may be needed.
• Draft, edit, and develop technical content for large data centre and infrastructure projects.
• Collaborate with engineering, commercial, and project delivery personnel to produce clear and client-oriented documentation.
• Prepare executive summaries, value propositions, and winning themes.
• Build and update reusable project descriptions, capability statements, and reference materials.
• Ensure consistent tone, style, and quality across all bid documents.
• Create polished bid presentations and client materials utilizing Microsoft Office and relevant design tools.
• Manage formatting, layout, and graphical elements through final document delivery.
• Design visual aids, infographics, diagrams, and project schedules to strengthen submissions.
• Coordinate selection and use of imagery and visual assets.
• Ensure all bid materials comply with branding and quality requirements.
• Maintain a centralised bid content library including profiles, CVs, org charts, methodologies, narratives, and graphics.
• Develop and sustain bid templates, standard content, and supporting documents.
• Drive content consistency and presentation standards internationally.
• Gather lessons learned and feedback to enhance future bid processes.
• Support continual improvements in bid procedures, tools, and practices.
• Identify areas to elevate bid quality and production efficiency.
• Foster strong relationships across all relevant teams.
• Communicate progress, responsibilities, and deadlines clearly with stakeholders.
• Take responsibility for deliverables while remaining adaptable.
• Contribute to a collaborative and high-performance international bid environment.

Requirements

• Previous experience in roles such as Bid Coordinator, Proposal Coordinator, Tender Coordinator or similar.
• Background in engineering, construction, infrastructure, or data centre sectors is highly preferred.
• Strong written and verbal communication skills.
• Ability to edit and create technical and commercial content effectively.
• Excellent organizational and time management capabilities to juggle multiple deadlines.
• High attention to detail and quality in writing and visual presentation.
• Proficiency with Microsoft Word and PowerPoint.
• Familiarity with Adobe InDesign or comparable design software advantageous.
• Capable of engaging both technical and non-technical stakeholders at varying levels.
• Comfortable working in a fast-paced, international, multidisciplinary environment.
• Self-driven with ability to work independently and collaboratively within a team.
• Experience with large-scale data centre or mission-critical projects is a plus.