Bid Coordinator

About the Role

Our client, a leading Tier 1 main contractor based in Dubai, specializes in fit out and construction projects and boasts an impressive pipeline of large-scale projects across the UAE. To support their expanding tender activities, they are seeking an experienced Bid Coordinator to become part of their pre-contract team.

Key Responsibilities

• Oversee the entire tender lifecycle from initial enquiry to final submission.
• Maintain and update the tender register, tracking all live bids and their deadlines.
• Analyze tender documents and develop compliance matrices and timelines for submissions.
• Organize and lead tender kick-off meetings and ensure follow-up actions across various departments.
• Handle tender queries, clarifications, and addenda communication with clients and consultants.
• Prepare, compile, format, and submit both technical and commercial tender documents.
• Create prequalification documents, company profiles, and capability statements as required.
• Maintain a comprehensive library consisting of CVs, project case studies, method statements, and standard templates.
• Assist in post-tender clarifications, presentations, and interview processes.
• Log bid results and client feedback to enhance the quality of future submissions.

Candidate Requirements

• A minimum of 3 years’ experience as a Bid Coordinator or in a related tendering role within a main contracting environment.
• Relevant work experience within the UAE or broader GCC region.
• Familiarity with large-scale projects related to building construction, fit outs, or infrastructure.
• Exceptional English writing skills coupled with meticulous attention to detail.
• Proficiency in Microsoft Office applications and Adobe InDesign at an advanced level.
• Strong organizational skills, with the capability to manage multiple tenders simultaneously under tight deadlines.
• A degree in a relevant discipline is preferred but not mandatory.