Assistant Finance Manager

Company Overview

Publicis Groupe stands as a global platform enabling talent to impact the world, interconnected with over 80,000 experts across data, technology, media, strategy, creativity, and business transformation. Originating from Paris in 1926, it ranks as the third largest communications conglomerate worldwide, boasting presence in more than 100 countries and leadership in marketing, communication, and digital transformation. In Singapore, its key hubs include Publicis Communications and Publicis Media & Digital, alongside others like Publicis Sapient and Publicis Commerce that drive digital and commerce innovation.

Role Summary

The Assistant Finance Manager plays a pivotal role supporting daily financial activities, reporting duties, and compliance controls within assigned agency portfolios. This position collaborates intimately with client services and operational units to ensure financial precision, adherence to regulations, and commercial efficiency within a dynamic agency environment.

Key Responsibilities

• Collaborate with the Financial Controller to develop and execute an end-to-end job management workflow, designing job structures with involvement from IT and non-financial teams.
• Onboard new employees regarding the new processes and workflows, including maintaining presentation materials and delivering training for non-finance teams on Altair usage and client-based job workflow integration.
• Manage the comprehensive job management process through to general ledger flow, providing financial guidance on job closure workarounds.
• Ensure the job structure and workflows remain current with ongoing updates and changes.
• Engage in user acceptance testing (UAT) as required.
• Conduct monthly job reviews and full reconciliations with non-finance stakeholders, addressing aged jobs and purchase orders in line with compliance, and promoting timely job closure.
• Monitor and maintain the financial health of jobs to comply with Groupe FMC control and audit standards.
• Participate in weekly revenue meetings with relevant stakeholders.
• Follow up on required documentation for revenue recognition.
• Resolve issues impacting month-end revenue targets.
• Execute revenue analysis and month-end closing through the SAP system to ensure monthly revenue targets are achieved.
• Authorize job openings in Altair, ensuring job structures and revenue entries are accurately established in line with client contracts and execution plans.
• Address queries related to job setup to ensure alignment with contract terms and operational considerations.
• Approve supplier purchase orders, verifying accuracy of job numbers, work codes, and cost allocations to prevent overruns during reconciliations.
• Handle inquiries related to supplier and inter-company purchase orders.
• Support other month-end activities and compile audit documentation as needed.

Candidate Qualifications

• Capable of operating effectively under tight deadlines.
• Strong independent problem-solving skills with a systematic approach.
• Ability to manage multiple tasks simultaneously.
• Highly organized and methodical work style.
• Possesses a proactive, can-do attitude thriving in fast-paced settings.
• Skilled in communicating and presenting financial information to non-finance stakeholders.
• A minimum of five years' experience in the advertising industry.
• Educational background including a degree in Business, Accounting, or possession of professional certifications such as CPA, ACCA, or Chartered Accountant.