Administrative Officer

About SSCL

Saudi Service Company Limited (SSCL) is a prominent service provider based in Saudi Arabia, focused on maintenance operations, facility management, and technical support services. The organization is dedicated to offering dependable, high-standard, and cost-efficient solutions that assure seamless and effective functioning of client facilities in healthcare, industrial, and commercial sectors.

Job Purpose

The role involves delivering vital administrative assistance to maintain efficient departmental operations while managing routine office functions and general administrative responsibilities in alignment with company policies.

Key Responsibilities

• Draft reports, memos, letters, and other documents to support administrative duties.
• Organize and coordinate meetings, appointments, and travel plans.
• Maintain accurate filing systems and safeguard essential records.
• Assist in preparing and submitting departmental reports, ensuring deadlines are met.
• Collaborate across departments to guarantee smooth administrative workflows and information exchange.
• Manage both internal and external communications professionally, with precise record maintenance.
• Adhere to company policies during all administrative processes.
• Facilitate procurement activities by preparing purchase orders and overseeing office supplies.
• Help coordinate events, meetings, and training sessions to ensure successful conduct.
• Align team and individual efforts with organizational strategic goals to promote collaboration, accountability, and ongoing improvement.
• Perform additional tasks as delegated by supervisors to support departmental objectives.

Education and Experience

• Diploma or bachelor's degree in Business Administration, Management, or a related field.
• Office management or similar certifications are advantageous.
• A minimum of 3-5 years in administrative support roles is required.

Skills and Competencies

• Strong organizational and multitasking capabilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and oral communication skills.
• High attention to detail and precision.
• Effective time management and prioritization skills.
• Professionalism and the ability to maintain confidentiality.
• Problem-solving aptitude.
• Ability to collaborate and work well within teams.
• Flexibility and adaptability to changing environments.