Administrative Manager

Overview

We are seeking a dedicated Administrative Manager responsible for overseeing and managing the Director's daily administrative functions to ensure the smooth operation of the organization.

Key Responsibilities

• Oversee daily administrative tasks including maintaining files, records, and confidential documentation.
• Prepare various reports, letters, presentations, and business correspondence.
• Handle documentation and paperwork essential for smooth company operations.
• Manage recruitment tasks such as posting job advertisements, screening applications, organizing interviews, maintaining employee and HR records, and coordinating with candidates and recruitment agencies.
• Coordinate and communicate with vendors, consultants, clients, government offices, and service providers; actively follow up on tasks and provide timely updates to the Director.
• Schedule meetings, appointments, business visits, and manage the Director’s calendar and travel plans, including conference and virtual meetings.
• Handle accounts and utility coordination, including payment and documentation for GST, electricity, internet, mobile, rent, and other bills; maintain invoices, receipts, and payment schedules.
• Manage courier dispatches, incoming deliveries, track shipments, and oversee office supplies and vendor coordination.
• Assist the Director with both business and personal coordination tasks while maintaining utmost confidentiality and professionalism.

Required Skills and Qualifications

• Proven capability in communication and effective follow-up.
• Strong skills in organization and multitasking.
• Proficiency with MS Office Suite, Google Workspace, Excel, and email management.
• Meticulous attention to detail, especially in documentation.
• Ability to work independently while handling confidential information discreetly.
• Experience range between 1 and 5 years in administration roles such as Executive Assistant or Office Coordinator.