Administrative Executive

Position Overview

The Administrative Executive offers vital organizational and executive assistance to operational and other relevant departments within the organization, collaborating closely with the People and Admin Team based in Mysore.

Key Duties

• Manage office upkeep by coordinating cleaning and repair activities with the Housekeeping and Maintenance teams for shared spaces like conference rooms, managers' cabins, cafeteria, training rooms, and restrooms.
• Handle general administrative tasks including answering office calls, supporting day-to-day operations, issuing office and SEZ identification cards, and liaising daily with the Chennai Admin Team.
• Oversee food and pantry services, ensuring timely deliveries, conducting follow-ups, and performing quality inspections.
• Maintain awareness and compliance with all statutory requirements related to Infor Park SEZ, manage material inward and outward movements, and interact with government bodies such as SEZ and EB.
• Coordinate parking arrangements with Info Park SEZ for staff and vendors.
• Assist with stationery and inventory management by ordering, distributing, and monitoring stock and its utilization.
• Facilitate visitor management and interview logistics by arranging gate passes for vendors and candidates.
• Organize sports and cultural event coordination.
• Support reservation arrangements for team outings.
• Assist vendor management by identifying new and alternate suppliers.
• Maintain office records and trackers including inward and outward office materials, courier handling, stock listings for stationery and housekeeping supplies, as well as managing coffee and tea vending machines.
• Coordinate emergency response efforts related to incidents like political instability, floods, and cyclones, primarily by providing physical presence and supporting HR and office management.
• Support internal teams such as IT, Finance, People, and Production to ensure seamless operational workflows.