Administrative Coordinator

Role Overview

A prominent organization in the real estate development industry in Jeddah is seeking an Administrative Coordinator to support its Legal Department. This role demands a meticulous, organized individual experienced in managing government-related platforms, official communications, and administrative coordination. Though a legal degree is not mandatory, candidates must possess familiarity with Saudi Labor Law and employment regulations, alongside effective follow-up and organizational capabilities.

Key Responsibilities

• Oversee and manage the Legal Department’s email accounts, ensuring prompt and professional responses.
• Handle communications and follow-ups related to governmental platforms and authorities.
• Manage transactions and correspondence through platforms such as Ejar, Municipality/Amanah, Balady, and the Real Estate General Authority (REGA).
• Submit and track government-related requests until full completion.
• Review and coordinate actions based on notifications, requests, and feedback via government platforms.
• Prepare, organize, and follow up on official letters and administrative correspondence.
• Maintain accurate records, ensuring correct filing and archiving of contracts, legal documents, and government transactions.
• Coordinate real estate transactions involving tenants and government entities.
• Collaborate with internal teams including Development, Sales, Finance, Operations, and Maintenance.
• Create and update tracking reports for government transactions, deadlines, and pending tasks.
• Ensure deadlines are met and all required documentation and actions are completed timely.
• Deliver administrative and operational assistance within the Legal Department.
• Uphold strict confidentiality concerning sensitive legal, contractual, employee, and company information.
• Perform additional legal administrative duties as assigned.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Business Administration, Management, Law, or a related discipline.
• Experience with administrative coordination and handling government-related transactions and platforms.
• Practical knowledge of platforms such as Ejar, Amanah/Municipality, Balady, and REGA is strongly favored.
• Good understanding of Saudi Labor Law and employment regulations.
• Proficient with Microsoft Office Suite, especially Word, Excel, and Outlook.
• Advanced skills in email management, documentation accuracy, and task follow-up.
• Exceptional attention to detail handling documentation and transactions.
• Excellent organizational and multitasking abilities.
• Strong interpersonal, communication, and coordination skills.
• Prior experience in the real estate development sector is preferred.