Administrative Coordinator

Role Overview

We are seeking an Administrative Coordinator to join a prominent IT software firm located in Riyadh, Saudi Arabia. This is a full-time permanent position ideal for candidates with up to one year of relevant experience.

Primary Duties

• Oversee daily administrative functions including office management, document handling, and records maintenance.
• Interact with local government agencies, vendors, and service providers regarding licensing, permits, and facility needs.
• Assist in HR administrative tasks such as onboarding, attendance monitoring, and upkeep of employee files.
• Manage scheduling, meetings, and communication activities for the regional office team.
• Support procurement operations, including tracking invoices and managing vendor relationships.
• Preserve organized filing systems in both physical and digital formats for contracts and compliance paperwork.
• Contribute to the creation of reports, presentations, and internal communications.
• Serve as a contact point for general office and administrative inquiries.
• Ensure adherence to local regulatory and documentation standards applicable to office administration.

Skills and Qualifications

• Experience ranging from zero to three years in administration, coordination, or office support roles.
• Excellent organizational capabilities with an ability to juggle multiple tasks simultaneously.
• Well-versed in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Proficient communication skills in both Arabic and English languages.