Administrative Assistant

Overview

We are looking for a diligent and efficient Administrative Assistant to bolster our HR and Administration team. This role is stationed at the reception, tasked with managing front desk activities, organizing administrative duties, supporting recruitment coordination, and ensuring accurate maintenance of records and reports.

Primary Duties

• Greet and welcome visitors warmly, fostering a professional and positive reception atmosphere.
• Organize meeting room logistics and guide visitors to designated areas.
• Oversee and direct the tasks of office tea boys to guarantee smooth day-to-day functions.
• Arrange and coordinate interview schedules involving candidates and internal personnel.
• Conduct data entry and keep precise administrative documentation.
• Prepare and refresh various reports concerning HR and administrative work.
• Offer general assistance to the HR and Admin department as needed.
• Perform additional administrative responsibilities when assigned.

Requirements

• Professional demeanor paired with a strong customer service orientation.
• Capacity to juggle multiple tasks efficiently within a dynamic environment.
• Familiarity and competence with Microsoft Office suite, including Word, Excel, and Outlook.
• Excellent organizational talents along with effective time management skills.
• Strong communication and interpersonal capabilities.
• Between 1 to 2 years of pertinent experience in administrative or receptionist roles.
• Diploma or Bachelor’s degree in Business Administration or a related discipline.