Executive Assistant

Role Overview

Diamond Developers is seeking an experienced Executive Assistant with at least five years of proven expertise supporting senior executives. The ideal candidate will adeptly handle various critical business tasks such as preparing detailed reports, organizing travel logistics, recording minutes, and ensuring smooth daily operations. A comprehensive command of the full Microsoft Office suite and a history of executive-level assistance are essential.

Primary Responsibilities

• Oversee the executive office operations while managing all confidentiality requirements.
• Compile and prepare reports, memos, letters, and related documents.
• Professionally manage phone communications by directing calls, taking messages, or providing information.
• Perform basic bookkeeping activities to support office functions.
• Maintain and organize corporate records, documents, and reports for filing and retrieval.
• Conduct research and data collection to assist in preparing materials for board meetings and presentations.
• Assist with meeting preparations and accurately document discussion minutes.
• Welcome visitors and determine their access to executives.
• Utilize various software tools including word processors, spreadsheets, databases, and presentation programs.
• Review and distribute incoming communications such as memos and submissions appropriately.
• Engage in research tasks and generate presentations as required.
• Arrange comprehensive travel plans and accommodations for executives.
• Handle office management duties such as ordering supplies and maintaining records databases.
• Sort and distribute incoming correspondence including faxes, emails, and other messages.
• Deliver general administrative support to ensure seamless office function.

Experience and Educational Requirements

• Documented success as an Executive Assistant supporting Senior Executives.
• Extensive knowledge of the complete Microsoft Office toolkit.
• Possession of a College or University degree.
• Strong skills in time management with capability to organize and prioritize routine tasks efficiently.
• Ability to meet tight deadlines in a fast-moving, dynamic environment.
• A proactive, problem-solving mindset combined with robust decision-making abilities.
• Excellent verbal and written communication skills at a professional level.
• Fluency in English, both spoken and written, is mandatory.