Administrative Assistant

About University of Doha for Science & Technology

The University of Doha for Science and Technology (UDST) is Qatar's pioneering applied university, offering applied Bachelor's and Master's degrees, alongside various certificates and diplomas across multiple disciplines. With a diverse portfolio of over 50 programs spanning Engineering Technology, Industrial Trades, Business Management, Computing and IT, Health Sciences, and Professional Education, UDST supports more than 8,000 students and employs over 800 staff members. Known for its student-focused learning environment and cutting-edge facilities, UDST emphasizes practical learning enhanced by innovative technology. The faculty are dedicated to providing pedagogically sound education that cultivates skilled graduates to contribute effectively to Qatar's vision for a knowledge-based economy by 2030.

Primary Responsibilities

• Deliver proactive and organized administrative support to ensure smooth daily operations of the team and office.
• Adhere to and embody the University's core values, mission, and vision in providing secretarial and administrative assistance.
• Act as the main administrative liaison point collaborating with internal offices, individuals, and external organizations on various matters.
• Support operational problem-solving with a deep understanding of administrative processes and issues.
• Manage scheduling including calendars, travel arrangements, telephone screening, visitor reception, and resolution of administrative inquiries.
• Organize meetings, conferences, and special events by coordinating dates, venues, attendance, agendas, facilities, recording minutes, and following up on action items.
• Maintain comprehensive filing systems and data records, ensuring confidentiality, security, and retention compliance.
• Create, prepare, and edit a variety of technical and administrative documents including reports, letters, memos, and correspondence; manage incoming and outgoing communication effectively.
• Serve as front desk receptionist/admin assistant during breaks and as needed throughout the day.
• Assist with special projects by preparing presentations, supporting fellow administrative staff, and performing tailored tasks for Business Unit needs.
• Contribute to staff, faculty, and student activities as assigned by supervisory management.
• Engage in professional development through participation in educational programs, workshops, literature review, and meetings to broaden skills and knowledge.

Qualifications and Skills

• Diploma in Administration Management or closely related field is mandatory.
• A minimum of 3 years of experience in administrative support roles is preferred.
• Fluency in both written and spoken English and Arabic is essential for effective communication.
• Highly organized with strong attention to detail, excellent analytical thinking, and adept problem-solving abilities.
• Exceptional written and verbal communication skills with an emphasis on correspondence quality.
• Strong time management capabilities coupled with adaptability to evolving work demands.
• Commitment to confidentiality and delivering superior service standards.