Administrative Assistant
Sydney, New South Wales, Australia · Full Time
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- Experience
- Any
- Salary
- AUD 80,000 – AUD 95,000 / year
- Openings
- 1
- Posted
- 3 weeks ago
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
About The Role
Join one of the leading global payment companies as an Administrative Assistant supporting the People & Culture team. This role involves providing comprehensive administrative assistance to around 15 senior leaders within a shared-services environment, ensuring seamless daily operations through effective coordination and organisation.
Key Responsibilities
- Coordinate calendars, meetings, and schedules for multiple senior leaders efficiently.
- Arrange travel logistics including approvals, accommodations, and transportation.
- Handle expense processing, purchase orders, and invoice tracking following company policies.
- Assist in organizing team events, leadership offsites, and company town halls as needed.
- Support onboarding processes by managing equipment orders and new hire coordination.
- Offer onsite assistance during visitor arrivals, meetings, and catering setups.
Candidate Requirements
- Proven experience in administrative roles, team assistance, coordination, or business support.
- Excellent organisational skills with the ability to juggle multiple priorities and meet deadlines.
- Strong attention to detail and accuracy in all tasks.
- Effective communication skills and ability to manage stakeholders professionally.
- A proactive, dependable, and client-focused mindset.
- Familiarity with calendar management, travel booking platforms, and expense management systems.
- Experience supporting multiple leaders in a centralized shared services context.
- Event coordination and offsite planning expertise.
- Hands-on knowledge of purchase order processing, invoice handling, and onboarding workflows.
- Experience in large or international corporate settings is advantageous.
- Competence using Microsoft 365 suite, including Outlook, Teams, and SharePoint.
About The Team
Work within an inclusive, globally minded team that values collaboration and continuous learning. The company fosters career growth by providing dynamic and borderless opportunities, supported by innovative and passionate colleagues.
Salary
The compensation for this position ranges from AUD 80,000 to 95,000 annually, plus superannuation.
Additional Information
Successful candidates are expected to thrive in a fast-paced, high-visibility environment, managing competing demands with professionalism and strong service orientation.