Administration Assistant

About the Role

Programmed Energy and Resources seeks an experienced Administration Assistant to support one of our key mining clients in Muswellbrook. You will deliver high-quality and timely administrative aid to the site and promote a cooperative team environment by maintaining open and honest communication.

Key Duties

• Manage extensive diary and email scheduling
• Engage with stakeholders throughout various projects
• Prepare meeting agendas and proofread documents
• Track and assist with projects and format large documents
• Attend meetings to take detailed and accurate minutes
• Prepare and arrange correspondence and coordinate document workflows
• Assist Directors proactively with calendar management and appointment scheduling
• Organize internal and external meetings or training sessions, including booking venues, ordering catering, inviting stakeholders, and managing calendars
• Coordinate site, offsite, and community event planning

Candidate Profile

• Holds a Certificate III in Business Administration or has comparable experience
• Skilled in using Microsoft Office applications
• Capable of collaborating effectively and managing relationships
• Can provide two professional references
• Willing to undergo an Order 45 Health Assessment

Benefits

• Flexible working arrangements
• Opportunities to broaden your administrative skills
• Build strong professional relationships
• Enjoy leave entitlements

About Programmed

As one of the largest employers in Australia, Programmed partners with various companies across Australia and New Zealand to provide flexible job opportunities. We are committed to fostering a safe, inclusive workplace that honors diverse experiences, backgrounds, and perspectives. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, and individuals from diverse backgrounds.