Executive Assistant

About the Role

Zof AI is searching for a dedicated Executive Assistant based in Accra, Ghana to streamline leadership's focus on their critical tasks. This full-time position involves managing calendars, travel schedules, inboxes, and ensuring task follow-through that turns decisions into tangible outcomes within a dynamic AI development team operating across various time zones.

The right candidate will be methodical, discreet, exceptionally trustworthy, and possess strong communication skills. Familiarity with AI tools to assist drafting and summarizing work efficiently is essential.

Key Responsibilities

• Manage executive calendars, resolve scheduling conflicts, and safeguard uninterrupted time for focused work.
• Organize travel arrangements, logistics, and visa processes across multiple time zones.
• Prioritize inbox messages, distinguishing items requiring decisions and managing routine correspondence effectively.
• Prepare meeting agendas and briefing documents in advance and monitor post-meeting actions to completion.
• Follow up persistently to ensure commitments are fulfilled without delay.
• Coordinate visitors, interviews, and logistics for onsite activities within the Accra office.
• Handle expense reports, vendor documents, and oversee administrative tasks.
• Use AI tools to draft and summarize communications, refining them for clarity and professionalism.
• Maintain the utmost confidentiality regarding sensitive information.

Candidate Requirements

• Proven experience supporting senior executives or managing complex scheduling.
• Outstanding organizational capabilities with strong attention to detail and follow-through.
• Excellent verbal and written English communication skills.
• Sound judgment in escalating issues appropriately versus resolving independently.
• Demonstrated discretion in handling confidential matters.
• Ability to manage coordination across multiple time zones, including U.S. business hours.
• Proficiency with calendar, email, and productivity software tools.
• Willingness and capability to adopt AI tools to enhance efficiency while maintaining accuracy.

Desirable Qualifications

• Experience within startups or fast-paced tech environments.
• Background supporting founders or executive leadership teams.
• Familiarity with travel and expense management systems.
• Experience developing simple automations or internal processes.

Benefits in Accra

• Housing assistance or provided accommodation where applicable.
• Private chef services and meals provided as applicable.
• Laundry and cleaning support.
• Supply of a MacBook Pro and premium AI development tools such as Cursor Ultra, Claude Code Ultra, OpenAI Codex Max or similar.
• Access to a focused work environment featuring amenities like basketball court, table tennis, foosball, massage, and wellness support.

Compensation

Monthly salary range from GHS 3,000 to 6,000, along with meaningful equity participation and a comprehensive living package that may include housing, meals, equipment, and wellness services where applicable.