Admin & Office Coordinator

About the Company

SARPI Group, established in 2016 and based in Dubai, is a distributor and representative of international consumer and retail brands across the UAE and GCC. The company partners with over 400 retail outlets and 16 e-commerce platforms throughout six Middle Eastern countries. As the company expands, it seeks a well-organized, proactive, and detail-conscious Admin & Office Coordinator to enhance daily operational efficiency.

Primary Responsibilities

• Manage everyday office administrative duties.
• Oversee and maintain records of staff attendance and warehouse team timesheets.
• Handle petty cash and prepare related periodic reports.
• Process and document employee expense reimbursements.
• Organize and file important company paperwork including delivery notes, tax invoices, contracts, and other confidential records.
• Monitor vendor contract expirations and facilitate timely renewals.
• Coordinate office repairs, maintenance, permits, and supply stock for pantry and office requirements.
• Maintain orderly filing systems and company records.
• Provide administrative support to management and various internal departments.
• Assist with operational projects and undertake other administrative tasks as needed.
• Promote ongoing improvements to internal office workflows and procedures.

Procurement and Logistics Support

• Arrange local and international shipments via courier companies like DHL, FedEx, and freight services.
• Obtain supplier quotations and compile comparative cost analyses.
• Collaborate with logistics partners and freight forwarders to secure competitive shipping rates.
• Monitor shipments to guarantee timely receipt of goods and documentation.
• Support vendor communications and procurement functions.

Employee Administration

• Assist with employee onboarding and exit processes.
• Maintain files and records related to employees.
• Coordinate visa applications, renewals, amendments, and cancellations for employees.
• Interact with government agencies, typing centers, and external service providers as required.
• Track expiry of visas, labor cards, and other company documentation.
• Help ensure immigration and labor documentation deadlines are met promptly.

Requirements

• 2 to 5 years of relevant experience in office administration or operations within the UAE.
• Proven experience managing office operations and administrative coordination.
• Knowledge of UAE visa and government document procedures is a plus.
• Strong organizational capabilities and ability to multitask efficiently.
• Effective English communication skills.
• Proficiency with Microsoft Office suite, especially Excel.
• Self-motivated with the capacity to handle multiple priorities independently.
• Experience in logistics, courier service coordination, procurement, or vendor management is advantageous.

Benefits and Offerings

• Opportunity to engage with global consumer and retail brands in a growth-focused company.
• A lively and cooperative workplace culture.
• Prospects for professional growth and advancement.
• Competitive remuneration depending on experience.

If you excel at maintaining office organization, overseeing diverse business functions, and supporting company administration and operations growth initiatives, you are encouraged to apply.