Admin Executive

About the Role

Deelight Fortune Pvt Ltd seeks a dedicated Admin Executive to manage office operations reliably at its Nariman Point, Mumbai location. This full-time office-based role demands proactive oversight of vendors, supplies, facility management, documentation, and visitor coordination to avoid service interruptions.

Key Responsibilities

• Oversee procurement and management of supplies including pantry, stationery, courier services, housekeeping, and facility maintenance.
• Liaise with building management, handle maintenance, coordinate internet and telecom services, security, and vendors.
• Obtain and evaluate quotations, monitor approved work orders, verify bills against executed work, and maintain vendor records diligently.
• Maintain accurate records of assets, keys/access, Annual Maintenance Contracts (AMC), and renewals.
• Organize filing systems, digital scanning, dispatch, and logging of inward/outward documents.
• Coordinate scheduling of meetings, visitor management, local travel arrangements, and logistical support.
• Track employee attendance and leave records, and manage routine joining formalities as assigned.
• Maintain authorized petty cash bills and deliver necessary accounting documents promptly to the Accounts department.
• Prepare weekly reports on ongoing issues highlighting ownership, deadlines, and current status.

Candidate Profile and Requirements

• Graduate with 2 to 5 years of experience in office administration, preferably within small offices, real estate, professional service firms, or family offices.
• Advanced computer proficiency including Windows OS, MS Office Suite (Excel, Word, PowerPoint), email platforms, online e-filing systems, and a comfortable usage of AI tools.
• Ability to interpret AutoCAD drawings is advantageous due to involvement in building refurbishment tasks.
• Sound understanding of office equipment operations, Annual Maintenance Contracts, courier handling, housekeeping, and building management coordination.
• Excellent interpersonal skills characterized by politeness, firmness, dependability, and practical, hands-on approach.
• Fluency in English and Hindi is mandatory; knowledge of Marathi is beneficial.

Compensation and Selection Process

The position offers a monthly compensation ranging between Rs.30,000 and Rs.45,000, translating to an annual CTC of Rs.3.6 to 5.4 lakh, dependent on experience and qualifications.

The selection procedure includes an initial phone screening, a practical test assessment, followed by a final interview and reference verification.