Accounts Payable Clerk

Job Overview

We are looking for a meticulous and dependable Accounts Payable Clerk to support our daily accounts payable operations and ensure accurate maintenance of financial records. The successful candidate will manage invoice processing, vendor payments, account maintenance, and reconciliations while ensuring timely and correct transaction processing.

Key Responsibilities

• Receive, assess, and process vendor invoices with accuracy and efficiency.
• Validate invoices against respective purchase orders, receipts, and supporting documents.
• Input invoices, expenses, and payment details into accounting systems.
• Schedule and execute vendor payments according to set timelines.
• Keep track of invoice deadlines to guarantee prompt payment handling.
• Maintain precise and current vendor records.
• Reconcile vendor statements and resolve any inconsistencies.
• Review accounts payable documentation for completeness and correctness.
• Handle vendor queries about invoices, payments, and balances professionally.
• Collaborate internally to address invoice and payment discrepancies.
• Organize accounts payable documentation and files efficiently.
• Prepare reports related to accounts payable, payment summaries, and aging analysis.
• Assist during month-end and year-end financial closing processes.
• Support audit procedures by gathering and organizing accounts payable records.
• Ensure compliance with company policies and financial controls for all transactions.
• Maintain confidentiality when managing sensitive financial and vendor information.
• Identify recurring issues affecting accounts payable processes and communicate them promptly.

Required Skills and Attributes

• Fundamental understanding of accounts payable, invoicing, and payment processes.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational abilities and time management skills.
• Competent in Microsoft Excel or Google Sheets.
• Practical experience with accounting software, ERP systems, or financial platforms.
• Strong numerical aptitude and data entry skills.
• Ability to verify financial data thoroughly.
• Basic skills in reconciliation and resolving discrepancies.
• Effective written and oral communication abilities.
• Customer service skills focused on vendor relations and follow-up.
• Capacity to handle multiple vendor invoices and deadlines simultaneously.
• Discretion and confidentiality in handling financial data.
• Ability to work autonomously as well as part of a team.
• Highly organized, dependable, and detail-oriented work approach.

Qualifications and Experience

• Prior experience in accounts payable, accounting, bookkeeping, finance, billing, or related areas.
• Practical exposure to processing vendor invoices, payments, expenses, and account adjustments.
• Experience maintaining vendor financial records and documentation.
• Familiarity with accounting software, ERP platforms, or spreadsheet tools.
• Basic understanding of invoice matching and reconciliation processes.
• Strong digital aptitude and computer skills.
• Capability to handle high volumes of transactions without sacrificing accuracy.
• Ability to comply with prescribed financial procedures and meet deadlines.
• Professional communication skills for interacting with vendors and team members.
• Competence to work efficiently in a remote setting.
• Reliable internet access and an appropriate remote work setup.
• Professionalism, organization, reliability, and attention to detail are essential.
• Proficiency in English is necessary when engaging with English-speaking vendors, clients, or teams.

Additional Information

By applying for this role, candidates will be issued a Simera Professional Key (SPK), a unique credential designed to enhance employer connections and help secure the best job matches.