Accounts Payable Clerk

Role Overview

We are looking for a meticulous and dependable Accounts Payable Clerk to manage daily accounts payable functions and uphold accurate financial documentation. The successful applicant will play a key role in processing invoices, preparing payments, maintaining vendor accounts, and performing reconciliations while ensuring punctual and precise financial transactions.

Key Responsibilities

• Accurately receive, review, and process vendor invoices.
• Verify invoices against purchase orders, delivery receipts, and supporting papers.
• Input invoice data, expenses, and payment details into accounting software.
• Schedule and execute vendor payments timely.
• Track invoice due dates to prevent delays in payments.
• Keep vendor data and records accurate and current.
• Perform vendor statement reconciliations and resolve discrepancies.
• Review accounts payable entries for completeness and correctness.
• Address vendor inquiries about invoices, payments, and balances promptly.
• Collaborate with internal teams to resolve invoice or payment issues.
• Organize and maintain accounts payable documentation systematically.
• Generate reports on accounts payable status, payment summaries, and aging analyses.
• Support month-end and year-end closing procedures.
• Assist with audits by assembling and organizing relevant financial documents.
• Ensure all transactions adhere to company policies and financial controls.
• Maintain confidentiality concerning financial and vendor information.
• Identify recurring issues affecting accounts payable and communicate them appropriately.

Necessary Skills

• Fundamental understanding of accounts payable, invoicing, and payment workflows.
• Exceptional attention to detail and precision.
• Strong organizational and time-management capabilities.
• Proficiency in Microsoft Excel or Google Sheets.
• Experience with accounting software, ERP, or financial management tools.
• Solid numerical aptitude and accurate data entry skills.
• Ability to audit and verify financial data effectively.
• Basic skills in account reconciliation and resolving discrepancies.
• Good communication abilities, both written and verbal.
• Excellent vendor management and follow-up competencies.
• Capability to juggle multiple invoices, vendors, and deadlines simultaneously.
• Discretion and confidentiality handling sensitive financial data.
• Self-motivated with effective collaboration in team environments.
• Dependable and methodical work ethic.

Job Requirements

• Prior experience in accounts payable, accounting, bookkeeping, finance, or related positions.
• Hands-on experience processing vendor invoices, payments, expenses, and adjustments.
• Competent in maintaining vendor records and financial paperwork.
• Familiar with accounting software, ERP platforms, or spreadsheets.
• Basic knowledge of invoice matching and reconciliation techniques.
• Strong digital literacy and computer proficiency.
• Ability to accurately process a large volume of transactions under deadlines.
• Adherence to established financial policies and procedures.
• Professional communication skills with vendors and internal stakeholders.
• Capacity to work independently and efficiently in a remote setup.
• Reliable internet and suitable home office environment for remote work.
• Professional demeanor with excellent organizational and dependable traits.
• English language proficiency, especially if liaising with English-speaking vendors or teams.

Additional Information

Applicants will receive a Simera Professional Key (SPK) upon applying, providing a unique identifier that facilitates connections with employers and helps in finding the most suitable job matches.