Accountant Cum Office Assistant

Overview

Stech Power Industries seeks a diligent Accountant Cum Office Assistant to manage comprehensive accounting and administrative duties at their Ranchi location. This role encompasses maintaining accurate financial records, ensuring statutory compliance, supporting payroll, and coordinating with various departments and external consultants in a manufacturing environment.

Key Responsibilities

• Record daily accounting transactions and maintain sales and purchase ledgers.
• Track cash and bank activities, perform bank reconciliations and manage customer and vendor ledger reconciliations.
• Monitor receivables and payables, prepare reports on outstanding payments, and follow up proactively with customers and vendors to ensure timely payments and billing accuracy.
• Verify purchase invoices against purchase orders and goods received notes; verify sales invoices along with supporting documentation.
• Maintain debit and credit notes and expense documentation.
• Prepare management reports on a daily, weekly, and monthly basis.
• Collaborate with Chartered Accountants or accounting consultants for statutory compliance, including GST and TDS filings, reconciliation, and documentation related to statutory notices.
• Coordinate with purchasing and stores departments to track supplier bills, advances, pending bills, and manufacturing expenses such as job work and transportation; maintain vendor outstanding records.
• Manage sales invoicing, prepare customer outstanding statements, track advances received and monitor payment commitments.
• Maintain employee attendance and leave records, coordinate monthly salary preparations, manage employee master data and documents, and assist in HR administrative tasks such as joining and exit formalities.
• Handle documentation related to dispatch, e-way bills, and invoices; liaise with sales/project teams for billing and collections.

Required Skills and Tools

• Proficient use of Tally Prime or Tally ERP and MS Excel for reconciliation, tracking, and reporting.
• Experience with GST portals, e-way bill systems, and e-invoicing.
• Familiarity with basic ERP or MRP systems; Odoo experience is an advantage.

Candidate Profile and Experience

• 2 to 7 years of relevant accounting experience with solid practical knowledge, particularly in areas of GST and TDS compliance.
• Should have experience managing customer and vendor ledgers, following up on receivables and payments, and maintaining meticulous documentation and filing systems.
• Capability to work independently with high accuracy, confidentiality, and proactive communication skills with customers, suppliers, employees, and consultants.
• Preferred background includes candidates from electrical panel manufacturing, electrical contracting/EPC, engineering manufacturing, switchgear, industrial manufacturing, or electrical equipment sectors.
• Additional experience with inventory, purchase, and manufacturing-related accounting is beneficial.

Work Approach and Attributes

The ideal candidate is not just a data entry operator but comprehends business transactions thoroughly to identify pending issues, maintain precise records, and promptly inform management. Attributes such as responsibility, honesty, accuracy, organization, strong numerical aptitude, and proactive follow-ups are essential. Ownership of tasks like tracking and updating payment statuses independently is expected.

Compensation and Growth

The salary will be determined based on experience, proficiency, and suitability for the role. Candidates demonstrating excellent performance will have opportunities for growth and additional responsibilities.

Eligibility

Applicants who possess the capability to manage accounts independently, confidently operate Tally and Excel, understand GST/TDS fundamentals, manage account reconciliations, and coordinate payments and documentation effectively are encouraged to apply. Experience in a manufacturing company environment is necessary.