Accommodation Lead

About ACCIONA and the Role

ACCIONA is a global leader specializing in the development of sustainable infrastructure aimed at fostering a positive societal impact. With over 65,000 employees spread across more than 40 countries, we are committed to designing a better planet by addressing critical challenges such as climate change, overpopulation, and water scarcity. Join us to contribute to building the infrastructure needed for a sustainable future.

We are seeking an Accommodation Lead for the HumeLink East Project based in Goulburn, New South Wales. This pivotal role involves managing accommodation and travel logistics for project personnel to ensure efficient, cost-effective solutions in line with project demands.

Key Responsibilities

• Oversee all accommodation arrangements for project staff, including bookings, modifications, extensions, and cancellations.
• Coordinate travel plans, including flight bookings and related travel logistics for the workforce.
• Align accommodation planning with workforce forecasts, schedules, and project timelines.
• Maintain and update accommodation, travel, and occupancy databases with regular reports to stakeholders.
• Track accommodation usage to promote cost efficiency and utilization.
• Collaborate closely with Corporate Traveller and other travel providers to manage workforce travel needs.
• Ensure strong partnerships with accommodation suppliers, landowners, local businesses, and community stakeholders to secure optimal housing solutions.
• Negotiate accommodation contracts consistent with project specifications.
• Forecast future accommodation demand and prepare for peak occupancy periods.
• Lead and support a team of two junior coordinators in their daily tasks.
• Ensure consistent governance and service standards throughout the accommodation function.
• Communicate effectively with operational teams, site management, and other departments regarding logistics and workforce movements.
• Promptly address and resolve challenges related to accommodation and travel arrangements.
• Keep accurate records and comply with both project and ACCIONA documentation requirements.

Candidate Profile

• Proven experience as a Senior Site Administrator, Project Administrator, Travel or Accommodation Coordinator, preferably in construction, infrastructure, mining, or similar project-based sectors.
• Expertise in managing large-scale accommodation and travel logistics.
• Excellent organizational skills with the capacity to handle evolving priorities effectively.
• Experience overseeing and mentoring coordination teams.
• Strong capability in stakeholder relationship management and vendor coordination.
• Commercially savvy with an aptitude for cost control and optimizing accommodation and travel operations.
• Meticulous attention to detail in maintaining documentation and reporting tools.
• Proficiency in Microsoft Office applications, especially Excel, Outlook, and Teams.
• Outstanding communication skills, both written and oral.
• Proactive problem-solving ability suited to dynamic project environments.

Project Information

The HumeLink East Project, a joint venture between ACCIONA and Genus, is a multi-billion dollar endeavor to upgrade New South Wales' electrical transmission infrastructure. It features the construction of 237km of 500kV double circuit overhead transmission lines and substation upgrades to improve grid stability and integrate renewable energies.

Desired Skills and Experience

• Accommodation coordination
• Travel management
• Vendor relationships
• Stakeholder engagement
• Contract negotiation
• Workforce mobilization
• Leadership of teams
• Logistics planning