Executive Assistant

Overview

This role is for an Executive Assistant based in Dubai, UAE. The position combines executive coordination, basic accounting support, HR administration, and day-to-day office management.

Executive Support

• Organize calendars, meetings, and appointments for the leadership team.
• Arrange travel plans and prepare detailed itineraries.
• Draft reports, presentations, and sensitive correspondence.
• Serve as the main contact point for executives dealing with both internal teams and outside stakeholders.

Accounts Support

• Manage petty cash and compile expense statements.
• Assist with invoicing, payments, and bank reconciliation activities.
• Coordinate with external accountants on VAT filings, audits, and related matters.
• Keep organized records of receipts, payments, and other financial transactions.

HR Assistance

• Update employee files and maintain the HR database.
• Support hiring, onboarding, and employee exit processes.
• Monitor attendance and leave records, and prepare payroll inputs.
• Help with employee engagement initiatives and labor law compliance.

Administrative Tasks

• Oversee office supplies, vendors, and general office maintenance.
• Handle email, courier, filing, and other routine correspondence.
• Assist with organizing meetings and company events.
• Keep documentation and internal policies current.

Requirements

• A bachelor’s degree in Business Administration, Finance, HR, or a closely related discipline is required.
• At least 1 year of experience in a similar multi-functional administrative role is preferred; freshers may also apply.
• Strong working knowledge of MS Office, including Excel, Word, and PowerPoint.
• Exposure to accounting tools such as Tally, QuickBooks, Zoho, or similar platforms will be an advantage.
• Understanding of UAE labor regulations is needed.
• The candidate should have strong communication, multitasking, and time management abilities.

Application Note

Candidates should share their resume by email at hello@whizzhr.com.