Document Controller

Role Overview

The Document Controller is responsible for overseeing the management of both technical and commercial documents to ensure transparent, precise, and traceable project delivery.

Key Responsibilities

• Receive and verify incoming engineering drawings, datasheets, contracts, and vendor packages.
• Examine documents to ensure complete metadata, authorized signatures, and accurate title block details.
• Maintain files within the Master Document Register system.
• Facilitate formal communication transmissions related to the project.
• Implement strict revision controls to identify and archive obsolete documents.
• Distribute Requests for Information (RFI) logs and technical submittals to the relevant engineering teams.
• Monitor unresolved engineering review rounds and escalate if milestone delays occur.
• Conduct training sessions on document control platforms for internal teams and external collaborators.
• Assemble thorough project handbooks, operational manuals, and finalized as-built drawings.
• Perform routine audits on the data storage systems to maintain data integrity.
• Restrict access permissions to protect sensitive designs and confidential company records.
• Ensure all project folders comply with ISO 9001 and applicable local building regulations.
• Generate periodic status updates for project leadership related to overall data quality.

Required Qualifications

• Between 2 to 4 years of relevant work experience.
• Proficient in Electronic Document Management Systems, including BIM360, Procore, Viewpoint, or Autodesk Construction Cloud.
• Expertise in Microsoft Excel and Word, as well as PDF markup tools like Bluebeam.

Core Competencies

• Strong attention to detail.
• Ability to collaborate effectively with design engineers, clients, project managers, and on-site personnel.
• Capability to manage multiple tasks and projects concurrently on a daily basis.

Additional Information

The employer supports diversity and inclusivity initiatives, holding memberships in multiple social responsibility programs related to menopause, neurodiversity, disability confidence, armed forces, racial equality, and age-friendly employment. Candidates’ personal data will be processed in accordance with the company’s privacy policies.