Executive Assistant

Role Summary

This position combines executive assistance, India operations coordination, and event support for a team based in Bengaluru. The person in this role will keep day-to-day work running smoothly, support employee engagement efforts, and help manage administrative details across the team.

About the Company

Salesforce is a leading AI CRM platform focused on helping businesses and people succeed together through trusted technology, innovation, and responsible use of AI. The organization emphasizes transformation, collaboration, and values-driven work.

Executive Assistance

• Oversee calendars and schedule meetings efficiently across multiple time zones, making sure priorities are handled well.
• Serve as the main contact for the executive, filtering communication and responding promptly to internal and external queries.
• Arrange domestic and international travel end to end, including visa coordination, ground transport, and hotel stays.
• Maintain orderly digital records and filing systems so information can be found easily when needed.

India Operations and Team Support

• Act as the operational contact for the India Communications team.
• Work with Facilities, IT, and HR to support smooth onboarding and help maintain a positive workplace experience.
• Coordinate with local vendors and manage procurement for team software, hardware, and office supplies.
• Assist with budget monitoring and expense tracking for the India operations center, ensuring reports are accurate and submitted on time.

Events and Employee Engagement

• Plan and deliver team events from start to finish, including Town Halls, All Hands meetings, and the Special All-Quarter Celebration (SAQC).
• Handle event logistics such as catering, venue coordination, and audio-visual requirements for employee engagement activities.
• Support inclusive event planning by managing logistics for varied groups to encourage participation and a positive experience.
• Take care of event administration, including invitations, RSVP tracking, and review of feedback surveys after events.

Qualifications and Working Style

• Prior experience in an Executive Assistant role or in operations/events support is required.
• Strong working knowledge of Google Workspace and modern collaboration platforms is needed.
• Excellent written and spoken communication skills, with a polished and professional approach, are important.
• High-level organization and the ability to balance several priorities in a fast-moving environment are essential.
• The role requires complete discretion when dealing with confidential information.

Additional Information

To preserve the best applicant experience, candidates are asked to limit submissions to a maximum of 3 roles within any 12-month period to avoid duplicate applications.

Accommodations

If you need a reasonable accommodation during the application or recruitment process, you may submit a request through the appropriate accommodations form.

AI and Privacy Notice

The hiring process may use artificial intelligence tools to assist recruiters in reviewing resumes and qualifications. Final hiring decisions are made by people. The company also provides a candidate privacy statement describing how personal data is used and the available opt-out options.

Equal Opportunity Statement

The company follows an equal opportunity and non-discrimination policy. Selection, hiring, compensation, promotion, training, assessments, discipline, and other employment decisions are based on merit, competence, and qualifications, without discrimination on protected characteristics.