Personal Assistant

About Soma Objects

Soma Objects is an expanding company located in Parkville, Victoria, committed to delivering premium products and services with a focus on reliability and customer satisfaction. The organization values professionalism, transparent communication, and operational efficiency within a cooperative workplace. Employees are motivated to take responsibility for their duties and to support ongoing enhancements. The company encourages flexible work arrangements to foster a balanced lifestyle.

Role Overview

The Personal Assistant position at Soma Objects is a full-time hybrid opportunity based in Parkville, VIC, offering some remote work flexibility. The incumbent will provide comprehensive day-to-day assistance to senior staff by managing calendars, arranging meetings, planning travel, and organizing documents. Responsibilities also include managing correspondence, producing reports and presentations, maintaining records, and delivering general clerical and administrative support. The Personal Assistant will serve as the main liaison for both internal teams and external partners, ensuring prompt communication and representing the company professionally. Key attributes for success include proactive problem-solving, task prioritization, and confidentiality to facilitate smooth operations.

Qualifications and Skills

• Proven experience in personal assistance and executive administrative support, particularly for senior executives in a professional setting.
• Exceptional communication skills, both written and verbal, with the ability to confidently engage diverse stakeholders.
• Expertise in diary management, including scheduling and balancing competing priorities.
• Strong clerical abilities involving document preparation, data entry, filing, and office administration tasks.
• Proficiency with standard office software such as email, calendar applications, word processors, and spreadsheets, alongside familiarity with digital collaboration platforms.
• Excellent organizational and time-management skills, with meticulous attention to detail and capability to work autonomously in a hybrid model.
• Discretion and professionalism when managing sensitive and confidential information.
• Prior relevant experience and qualifications, such as a certificate in business administration, are advantageous.