Administrative Assistant

Job Overview

The Administrative Assistant role is suited to someone with strong organization, multitasking ability, attention to detail, and people skills. The position involves handling a broad mix of daily office and general services activities, choosing from established options to solve routine issues with limited supervision. The quality of support and information provided in this role has a direct effect on the wider team.

Key Responsibilities

• Conduct research tasks and use computer applications to prepare reports, spreadsheets, and presentations.
• Draft, type, and proofread documents, letters, correspondence, and forms.
• Carry out a variety of office tasks that require familiarity with office procedures, company policies, programs, and workflows.
• Organize meetings and conferences, including scheduling and setup.
• Coordinate travel arrangements and support special assignments or projects.
• Manage the calendar of one or more team members.
• Create and maintain both paper-based and electronic filing systems.
• Handle calls, record and pass on messages, and route minor issues to the right contact.
• Process everyday administrative items such as timesheets, leave requests, and supply orders.
• Copy, fax, and scan documents when needed.
• Oversee the distribution of mail and parcels efficiently.
• Provide general administrative support to employees and managers.

Qualifications

• High school diploma or an equivalent qualification.
• Between 2 and 4 years of experience in an administrative assistant position, with large-corporate experience preferred.
• Strong proficiency in MS Office and related software.
• Advanced ability to work with a personal computer, printers, fax machines, scanners, and other office equipment.
• Very good written and spoken communication skills.
• Good understanding of business documentation, including letters and report formats.
• Ability to read instructions carefully and prepare correspondence and memos.
• Confidence in presenting information clearly to colleagues and the public.
• Strong organizational, multitasking, detail-oriented, and interpersonal abilities.
• Comfort working with employees, management at all levels, and external clients.

About the Company

The organization is a global energy company known for turning complex ideas into practical solutions across the energy value chain. Its work includes subsea infrastructure, offshore platforms, offshore wind projects, and onshore energy development. With more than 100 years of history, the company continues to support the energy transition with over 30,000 employees across 54 countries.