Procurement Operations Specialist

Role overview

EPPC Albania is recruiting a Procurement Operations Specialist to support the Dompé Albania account within its outsourcing services team in Tirana. The role focuses on day-to-day procurement execution, purchase order processing, supplier onboarding support, and assistance across the procure-to-pay cycle.

Key responsibilities

• Review purchase requisitions to confirm they comply with procurement rules and convert them into purchase orders when appropriate.
• Assist business requesters with end-to-end procure-to-pay tasks when needed, including building and updating category content where available.
• Help with supplier activation and enablement in the procurement portal.
• Check that purchase requisitions are complete and compliant, including verifying the number of quotations received and the existence of a contract or price list.
• Prepare purchase orders.
• Launch approval workflows for transactions when the system does not start them automatically.
• Handle procurement administration tasks such as category data upkeep and the creation and maintenance of category-specific records, including SAP info records and SAP contracts.
• Assist in resolving issues tied to supplier orders, internal users, and invoice discrepancies related to vendor price or quantity when needed.
• Support invoice matching and reconciliation for purchase-order-based invoices when price or payment-term differences arise.
• Guide requesters through the full procure-to-pay process, including purchase requisition creation and approval requests.
• Support supplier registration and qualification by coordinating with suppliers and the internal teams involved.

Requirements

• Solid knowledge of downstream procurement execution.
• Hands-on experience with SAP and e-procurement procure-to-pay tools; familiarity with SAP S/4HANA and ServiceNow will be considered an advantage.
• Ability to work independently with multiple stakeholders.
• Proven ability to analyze data accurately and prepare reports for key stakeholders.
• Fluency in spoken and written Italian.
• Fluency in spoken and written English.
• Bachelor’s degree in business, economics, finance, procurement, law, or a related field, or equivalent professional training.
• 1 to 3 years of experience in procure-to-pay operations with strong use of e-procurement tools and SAP, or experience in help-desk type support roles.

Additional information

This position is part of the outsourcing services team supporting a client in Albania. The role is based onsite in Tirana.