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Role overview

This is a senior executive support opportunity in the United States, offered on behalf of a partner organization that handles the application process and all subsequent steps. The position focuses on keeping leadership operations organized, responsive, and well-coordinated across the CEO and C-suite.

The role is designed for someone who can serve as a trusted partner to executive leadership by managing schedules, filtering and organizing information, supporting communication, and driving follow-through on priorities. You will also help coordinate board meetings, leadership sessions, and company events, while handling sensitive information with a high degree of discretion. The work environment is fast-moving, collaborative, and mission-focused, with frequent interaction across senior leaders and cross-functional teams.

Key responsibilities

Plan and run executive meetings end to end, including scheduling, logistics, preparation of materials, note-taking, and tracking follow-up actions.
Own executive calendar management and balance urgent requests, meetings, and communications according to priority.
Create reports, presentations, spreadsheets, and briefing documents to support leadership decisions and strategic initiatives.
Prepare, edit, and coordinate internal as well as external communication on behalf of C-suite leaders.
Process expense submissions, reconciliations, and related administrative records for senior leadership.
Protect confidential and sensitive business information with consistent discretion.
Organize board meetings, leadership gatherings, and organization-wide events from planning through execution.
Assist with company initiatives such as giving programs and associated budget tracking.
Provide backup coverage for office operations, including supply coordination and facilities-related needs.
Act as a central coordination point to keep information moving smoothly between executives and teams.

Requirements

At least 5 years of experience supporting C-suite executives or senior leadership teams.
A bachelor’s degree in Business or a related field is preferred.
Strong working knowledge of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, along with collaboration platforms such as Slack or Teams.
Excellent written and spoken communication skills, paired with strong attention to detail.
Highly developed organizational and time-management ability, with comfort handling several priorities at once.
Ability to manage confidential and sensitive matters with a high level of discretion.
Strong problem-solving ability and a proactive, self-directed approach.
Capability to work effectively across all levels of the organization and build productive relationships.
Flexibility to perform well in a dynamic, fast-paced setting.
Sound judgment and decision-making skills with a clear focus on prioritization and execution.

Benefits and compensation

Annual compensation range of USD 83,000 to USD 103,000.
Medical, dental, and vision insurance coverage.
401(k) retirement plan with up to 4% employer match.
Paid vacation, sick leave, and holidays.
Employer-paid life insurance and long-term disability coverage.
Flexible Spending Account options.
Employee Assistance Program with mental health, financial, and legal support.
Remote-friendly setup with occasional travel to headquarters.
Support for a home office and a professional development stipend.
Performance-based growth opportunities and an employee ownership program.
Additional perks such as wellness initiatives, recognition programs, and lifestyle credits.

Application and hiring notes

This opportunity is managed through a partner company that oversees applications and next steps. The hiring partner uses an AI-assisted matching process to review candidates against the role’s core requirements, and the strongest matches are shared with the employer for final consideration. Interviews and assessments are handled by the employer’s internal team.

By submitting an application, candidates acknowledge that personal data may be processed for candidate evaluation and shared with the hiring employer in line with applicable data protection laws, including GDPR where relevant. AI tools may be used to support parts of the review process, but final hiring decisions are made by humans.

Executive Assistant