Executive Assistant

Company Overview

JPI Business Services, LLC delivers high-quality solutions for clients facing complex operational and logistics challenges. The business is centered on dependable service, careful attention to detail, and a proactive mindset. Its teams work closely with clients and internal partners to complete demanding assignments, stay on schedule, and control costs while continually improving how work gets done.

Role Summary

JPI Business Services, LLC is hiring a full-time Executive Assistant in Elizabeth, NJ. This is a hybrid position that allows partial work from home. The role supports senior leaders through calendar oversight, meeting preparation, travel coordination, recordkeeping, and day-to-day administrative coordination.

Key Duties

The Executive Assistant will help keep executive operations running smoothly by organizing schedules, preparing agendas, monitoring action items, and following up on next steps. The position also includes preparing and reviewing expense reports, arranging travel, maintaining accurate files and documentation, and producing polished correspondence. In addition, the role serves as a main contact for communication between executives and internal or external stakeholders, screens calls and emails, handles routine administrative work, protects confidential information, and helps improve workflow efficiency so leadership can focus on strategic priorities.

Qualifications

Successful candidates should bring strong executive administrative support experience, including calendar coordination, meeting logistics, and prioritization of tasks. They should be comfortable with general office administration such as document handling, filing, and keeping workspaces and records organized. Accuracy is important for expense reporting, along with strong written and verbal communication skills and a professional approach when dealing with people at all levels. Familiarity with tools such as Microsoft Office or Google Workspace, including Outlook or similar scheduling platforms, is expected. The role also requires discretion, independent judgment, excellent organization, the ability to manage several priorities at once, and a track record of meeting deadlines. Experience supporting senior leaders is preferred, and background in logistics or professional services is an advantage. A high school diploma or equivalent is required; an associate or bachelor’s degree in Business, Administration, or a related discipline is a plus.

Additional Information

This position is offered as a full-time hybrid role based in Elizabeth, NJ.