Document Controller

About Terracotta Outsourcing

Terracotta is a prominent outsourcing firm providing solutions in recruitment, Employer of Record (EOR), manpower supply, and corporate services across the UAE.

Role Overview

We are seeking an attentive and methodical Document Controller to join our Abu Dhabi team. This full-time onsite position (Monday to Friday, 9 AM-6 PM) offers an excellent avenue for candidates keen on establishing or advancing a career in document control and administrative functions.

Key Responsibilities

• Manage the organization, filing, and upkeep of company records in both digital and physical formats.
• Receive, document, distribute, and archive materials following established company protocols.
• Maintain accurate version control and ensure documents are consistently updated.
• Keep comprehensive document registers and tracking logs.
• Assist colleagues by facilitating document retrieval as needed.
• Safeguard the confidentiality and security of sensitive data.
• Conduct routine quality inspections to verify documentation completeness and accuracy.
• Support report preparation and perform additional administrative duties as assigned.
• Collaborate with internal teams to guarantee the prompt submission and approval of documents.

Qualifications and Skills

• Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or related disciplines.
• Minimum three years of administrative or document control experience, preferably within manpower outsourcing, project-based, or high-volume sectors.
• Highly organized with a keen eye for detail.
• Strong communication skills in English, both written and verbal.
• Proficient with Microsoft Office suite, especially Excel, Word, and Outlook.
• Experience with document management platforms such as SharePoint.
• Capability to juggle multiple tasks and adhere to deadlines.
• Motivated to learn and thrive in a fast-paced working environment.