Data Entry Virtual Assistant Administrator (Remote)

Overview

PULSE MENA is looking for a meticulous, reliable, and well-organized Data Entry & Virtual Assistant Administrator to join their remote team. This role involves multifaceted responsibilities including data management, virtual assistance, scheduling, email handling, online research, and general administrative duties. The successful candidate will effectively manage multiple tasks independently, maintain professional communication, and ensure precision in handling company data.

Core Responsibilities

• Accurately input, update, and sustain data across company databases, spreadsheets, CRMs, and other digital tools.
• Transfer data from emails, documents, PDFs, invoices, and forms into designated systems while ensuring data integrity.
• Identify and rectify duplicate, incomplete, or outdated records maintaining organized digital files and folders.
• Create and maintain spreadsheets using Excel and Google Sheets and perform routine data cleaning and quality control.
• Provide virtual administrative support including email management, calendar scheduling, drafting communications, meeting preparation, note-taking, basic online research, travel arrangements, and task follow-ups.
• Prepare, format, and organize documents, reports, presentations; maintain digital filing systems to enable quick retrieval.
• Assist with customer/client record management, invoice and expense tracking, onboarding documentation, and other administrative duties assigned by management.

Qualifications

• Minimum education: high school diploma or equivalent; further education in administration/business favorable.
• Prior experience in data entry, virtual assistance, office support, administration, or customer service is preferred.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace (Gmail, Docs, Sheets, Drive, Calendar).
• Fast and precise typing with strong attention to detail.
• Excellent organizational, time management skills, and good verbal and written communication.
• Capable of working autonomously in a remote environment, adhering to instruction and managing multiple priorities to meet deadlines.
• Trustworthy handling confidential and sensitive company data.

Desired Additional Expertise

• Experience with CRM and database management systems.
• Advanced Microsoft Excel functions like formulas, filtering, sorting, and data validation.
• Familiarity with calendar and appointment management, email inbox management, online research, invoice/expense tracking.
• Knowledge of project/task management platforms and cloud-based document storage.
• Competence with remote collaboration platforms such as Zoom, Microsoft Teams, or Slack.

Ideal Candidate Traits

• Detail-oriented, reliable, proactive, and capable of independently managing assignments with accuracy and timeliness.
• Excellent communication skills and professional demeanor.
• Adaptability to new tools, processes, and administration workflows.
• Problem-solving abilities to identify issues, missing information, and escalate when necessary.

Remote Work Requirements

• Access to a dependable computer and stable internet connection suitable for daily tasks.
• Distraction-free, professional workspace supporting video/phone meetings.
• Availability to check and respond to communications during scheduled hours, maintaining confidentiality remotely.

Performance Expectations

• Maintain accuracy in data management and meet deadlines reliably.
• Communicate promptly and professionally internally and externally.
• Organize and safeguard company records diligently.
• Uphold confidentiality and professional standards consistently.

What We Offer

• Competitive pay package.
• Fully remote working arrangement with flexibility.
• Training on company-specific systems and supportive work culture.
• Opportunities for professional growth, increased responsibilities, and career advancement.
• Paid time off and applicable employee benefits.

Equal Opportunity

We endorse an inclusive working environment where hiring decisions are based on merit, experience, and skills without discrimination.