Intellectual Property Assistant

About the Role and Company

A well-established professional services firm located in Dublin 6 is seeking a skilled Administrator to join their Intellectual Property Patents department. The successful candidate will become part of a team consisting of four IP assistants supporting the Attorney and will regularly communicate with clients to ensure high-quality service.

The office is conveniently situated near the Charlemont Luas Stop. This is a permanent position offering a hybrid working model requiring attendance onsite for two days each week. The work hours are flexible from 8 AM to 6 PM, Monday through Friday, with a 35-hour workweek. Additionally, the company offers flexi-time allowing employees to earn additional annual leave monthly.

Key Responsibilities

• Create and manage documentation with great accuracy by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Effectively prioritize urgent tasks by assessing and managing incoming correspondence, gathering necessary information, and initiating communications.
• Prepare and file documents, complete online forms related to new projects or work assignments.
• Utilize various internal and external software tools, including Microsoft Word, PowerPoint, and Excel, to prepare correspondence, documents, presentations, records, and spreadsheets.
• Manage projects, contribute to productivity improvements, and assist in sales-related groups.
• Provide reception coverage as needed.
• Prepare daily draft invoices and secure required purchase order numbers.

Desired Qualifications & Experience

• Bachelor's degree preferred or equivalent relevant experience.
• Background in legal assistance is important.
• Knowledge and familiarity with legal systems, procedures, and protocols.
• A minimum of three years in an administrative position involving similar duties requiring exceptional attention to detail and deadline management.

Additional Information

This position represents an excellent opportunity to join a reputed and professional environment. Candidates interested are encouraged to submit their CV promptly.