Document Controller
Toteng, North-West District, Botswana · Full Time
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- Experience
- 3+ yrs
- Salary
- —
- Openings
- 1
- Posted
- 2 ਦਿਨ ਪਹਿਲਾਂ
- Work mode
- In office
- Education
- Bachelor's degree
- Resume
- Required to apply
Where you'll work
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Job description
Role Overview
The Document Controller is tasked with overseeing the full lifecycle of project documentation associated with expansion initiatives. This encompasses activities such as receiving, coding, circulating, storing, archiving, and ultimately handing over project documents. The role involves establishing and managing a standardized, secure, and traceable project document management system that supports effective project implementation and completion.
Key Responsibilities
- Conduct research on industry-standard best practices in document control and propose enhancements to the organization's document management workflows.
- Analyze data to verify document accuracy.
- Ensure collection and registration of all technical documents and contracts into the Electronic Document Management System (EDMS).
- Maintain strict confidentiality regarding sensitive information and contractual terms.
- Reconcile documents to confirm correct procedural flow.
- Comply with regulatory, legal, and security requirements related to documentation.
- Retrieve files on request from staff and clients.
- Maintain a comprehensive log of document modifications, contract updates, and respective timelines.
- Organize filing of documents both in physical formats and digital databases.
- Oversee the management of incoming and outgoing document circulation.
- Collect, scan, and upload documents adhering to established procedures.
- Distribute project-related documentation copies among internal teams.
- Serve as the primary contact and coordinator for all stakeholders involved in document control.
Qualifications and Experience
- Bachelor's degree in Archives and Records Management, Business Administration, or a closely related discipline.
- Minimum 3 years of experience in document control specifically within international projects.
- Experience with overseas projects or foreign enterprise construction management is advantageous.
- Capability to design project document management plans, communication management processes, and document distribution workflows or matrices.
Minimum education
Bachelor's Degree