Executive Secretary

Overview

The Executive Secretary plays a critical role in facilitating the seamless functioning of senior management by offering comprehensive administrative and coordination assistance. This involves organizing calendars, managing meetings, handling correspondence, arranging travel, and diligent follow-up to ensure efficiency in executive operations.

Primary Duties

• Oversee and organize executive schedules, including appointments, meetings, and daily priorities.
• Draft and prepare meeting agendas, presentations, reports, and essential executive documents.
• Handle coordination for travel arrangements, accommodation bookings, visa processing, and related itineraries.
• Manage all forms of correspondence and communication professionally with strict confidentiality.
• Maintain well-structured records, confidential files, and effective filing systems.
• Serve as the liaison between executives and various internal and external parties.
• Monitor and follow up on action points, deadlines, and instructions across departments.
• Organize meetings, leadership sessions, and executive-related events.
• Assist in tracking key projects, reports, and initiatives to support management oversight.
• Utilize SAP tools to facilitate administrative duties, including purchasing, expense management, and report generation.
• Create and maintain accurate records and compile basic reports and tracking documents as necessary.

Qualifications and Experience

• Possess 3 to 5 years of experience in roles such as Executive Secretary or Executive Assistant, ideally supporting senior-level executives.
• Hold a Bachelor's degree in Business Administration, Management, or a closely related discipline.
• Exhibit strong command of English for effective business communication and writing.
• Demonstrate advanced skills in Microsoft Office applications and SAP systems.
• Possess excellent organizational capabilities, communication skills, and the ability to maintain confidentiality.