Executive Assistant

Role overview

RBC is hiring an Executive Assistant to provide direct support to senior leadership, specifically the Fellow, Cyber Security (VP). This position calls for someone who can keep executive operations running smoothly, manage calendars and communications with care, and maintain a polished, highly organized, and professional work environment. The work covers executive assistance, event coordination, travel planning, administrative support, and team communication.

Key responsibilities

• Deliver senior-level administrative support to the Fellow, Cyber Security (VP), including calendar coordination, travel booking, expense tracking, and meeting arrangement.
• Draft, revise, and organize correspondence, internal communications, presentations, and other business documents.
• Provide administrative support to the executive committee as needed.
• Serve as a point of contact between the executives and both internal and external stakeholders.
• Manage confidential and sensitive matters with complete professionalism and discretion.
• Coordinate special assignments and initiatives assigned by the executives.
• Partner with other administrative assistants to schedule meetings, organize events, and manage recurring calendar series; also cover for other executive assistants during vacation and absences.
• Assist with operational tasks such as asset and inventory tracking, floor management, and support for onboarding and transfers.
• Help create stronger employee engagement through activities such as team social events, coffee chats, focus groups, and similar initiatives.

Required experience and qualifications

• At least 3 years of experience supporting senior executives as an executive assistant in a fast-moving and frequently changing environment.
• Strong organizational ability with hands-on experience managing complex calendars, travel, and meetings while balancing multiple priorities independently.
• Ability to work with little supervision and deliver accurate results efficiently.
• Good awareness of cultural differences and collaboration norms in a global team setting.
• Strong business sense with the ability to anticipate executive needs before they are raised.
• Excellent written and spoken communication skills.
• Advanced proficiency in Microsoft Office and Adobe tools.
• Team-oriented approach with a proactive, helpful attitude and willingness to take on a wide range of tasks.
• Preferred: familiarity with relevant policies and tools such as Workday, vacation and absence tracking, expense rules, and travel guidelines.
• Preferred: prior experience in banking or financial services, along with familiarity with industry terminology and workflows.

Additional job details

Work location: 16 York St, Toronto, Ontario, Canada.

Work schedule: 37.5 hours per week.

Employment type: Regular full-time salaried position.

Business platform: Technology and Operations.

Application deadline: June 27, 2026. Applications are accepted until 11:59 PM on the day before the deadline.

RBC emphasizes values such as Client First, Integrity, Collaboration, Respect, and Excellence. The organization highlights inclusion, diverse perspectives, and a workplace where employees are supported to do their best work, collaborate effectively, innovate, and grow professionally. RBC also notes that interested candidates may be contacted to discuss their resume further if they are considered a match for the opening.

Applicants are being considered for an existing vacancy at RBC.

Who this role suits

This role is best suited to someone who is highly organized, discreet, comfortable in a senior leadership setting, and able to manage several priorities at once in a professional corporate environment.