Office Admin Assistant

Overview

Next Innovation seeks a competent and dependable Personal Assistant to support the proprietor with daily administrative duties. This full-time position based in Kolkata demands strong organizational skills, clear communication, and basic proficiency in computer applications. The assistant will collaborate closely with the business owner, managing schedules, coordinating meetings, and handling diverse professional responsibilities.

Key Duties

• Organize the proprietor’s daily appointments, meetings, and calendar activities.
• Arrange and coordinate business meetings, calls, and travel plans including tickets, lodging, transport, and itineraries.
• Liaise with clients, suppliers, partners, and other contacts as directed.
• Prepare and upkeep business documents such as quotations, reports, presentations, emails, and other correspondence.
• Perform routine computer tasks involving MS Word, Excel, PowerPoint, email management, internet use, and online portals.
• Maintain records, files, and follow up on pending tasks through regular communication.
• Support the proprietor during meetings by taking notes and managing action items.
• Accompany the proprietor on official travel, meetings, exhibitions, and customer visits when necessary.
• Handle confidential information with discretion and professionalism.
• Accept additional duties and complete assigned tasks within set deadlines.

Candidate Profile

• Basic computer literacy with familiarity in MS Office applications and internet use.
• Strong communication skills and the ability to manage multiple priorities efficiently.
• Professional demeanor, punctuality, dependability, and a proactive approach to learning.
• Excellent organizational and time management capabilities.
• Comfortable with English language communication; knowledge of travel arrangements required.
• Trustworthiness, responsibility, confidentiality, flexibility, and professionalism are essential attributes.

Preferred Qualifications

• Any graduate or undergraduate with practical office skills.
• Previous experience in roles such as Personal Assistant, Executive Assistant, or Office Coordinator is advantageous.
• Smart, presentable, and confident working directly with senior management.

Compensation and Application

The monthly salary ranges from INR 12,000 to INR 25,000, negotiable based on experience and suitability.

Applicants interested in this full-time position based in Kolkata should send their resumes along with relevant experience details and contact information for consideration.