Executive Assistant

Role Overview

We are looking for motivated and proactive Executive Assistants to provide dedicated administrative and executive support to senior leaders. This role thrives in a fast-paced setting and suits individuals experienced in administration, customer service, and building strong professional relationships.

Key Responsibilities

• Serve as the primary point of contact for senior executives' offices, welcoming visitors, managing calls and correspondence, and directing inquiries.
• Oversee diary management including prioritizing meetings, emails, escalating urgent issues, and monitoring follow-ups to meet deadlines.
• Coordinate meetings and events, both on-site and virtual, including preparing necessary documents and arranging meeting spaces.
• Arrange travel plans, support budget oversight, manage credit card reconciliations, and assist with procurement and financial tasks.
• Liaise with business partners and clients, maintaining professional communication.
• Provide administrative support across teams such as ordering supplies, printing, and facilitating visitor escorts.

Professional Development and Work Environment

• Benefit from guidance by a dedicated relationship manager and mentorship from experienced colleagues.
• Access networking opportunities to build valuable professional connections.
• Engage in learning through an Executive Assistant capability enhancement program.
• Participate actively in workplace initiatives promoting site engagement.

Additional Information

These positions are primarily office-based to support interactive executive operations and may be ongoing or fixed term in Hobart, Tasmania. We champion diversity and inclusive recruitment, encouraging applicants from all backgrounds, including people with disabilities, neurodivergence, Aboriginal and Torres Strait Islander peoples. Reasonable adjustments are available during recruitment to accommodate needs.