Airfreight Logistics Administrator

About the Role

Join a Fortune Global 500 company known for its innovation and rewarding work culture. At UPS, you'll collaborate with a talented team and have opportunities for continuous personal and professional growth. We seek passionate individuals who excel at self-leadership and team development to grow into leadership positions.

Key Responsibilities

• Compile a weekly outbound airwaybill control list for maintenance purposes.
• Manage airline bookings through the Cubeforall system for regular and ad-hoc shipments, following up on the reserved space.
• Create manual master airwaybills (MAWB) on a weekly basis.
• Schedule vendor Electronic Cargo Control (ECC) and manual counter bookings each week.
• Prepare an outbound check-off list for the upcoming week.
• Distribute the outbound MAWB maintenance and check-off lists to operations teams including Hub, Distribution Machines (DM), and Business Centers (BC).
• Audit daily outbound MAWBs for discrepancies and document MAWB utilization records by agent.
• Organize outbound MAWBs from Friday to Sunday sorted by flight.
• Collect and sort export control forms by date from Hub Operations.
• Verify manifest details such as piece count and weight against MAWB and control forms.
• Manually update outbound and inbound check-off lists and enter data into relevant systems.
• Ensure proper filing of documentation at month-end.
• Send agent and airline invoices to the Global Business Services (GBS) team after approval by Head of Department.
• Track and manage yellow and black container seals, distributing to Operations and Security departments.
• Prepare green (commercial) and yellow (UPS Browntail) loader control forms for exports.
• Handle document preparation duties including MAWB, export control forms, pre-alerts, and communication with Airfreight Terminals.
• Generate booking advisories for import volume retrievals.
• Carry out other ad-hoc duties as required.

Candidate Requirements

• Possess at least GCE 'N' or 'O' Levels, or an ITE Certificate.
• Have a minimum of two years experience in a related role.
• Demonstrate strong verbal and written English communication skills.
• Be proficient with computers and Microsoft Office tools, including Excel (pivot tables, VLOOKUP), Word, and PowerPoint.
• Exhibit flexibility and adaptability to changing demands.
• Consent to background and criminal record checks due to working in a security-regulated environment.

Additional Information

This is a permanent position based onsite in Changi, East Region, Singapore. UPS is committed to maintaining a workplace free from discrimination, harassment, and retaliation. Due to ongoing hiring needs, the screening process may take longer; however, all applications will remain under consideration as positions become available.