Warehouse Coordinator

Role Overview

The Warehouse Coordinator is responsible for managing daily warehouse activities in Saudi Arabia for INSEAB. This includes ensuring goods are accurately received, stored, and dispatched on time. The role requires maintaining reliable inventory records, complete documentation, safe and organized warehouse operations compliant with health, safety, and environmental (HSE) standards.

Primary Duties

• Manage daily warehouse functions such as receiving, inspecting, picking, packing, and preparing shipments for dispatch.
• Accurately process inbound and outbound shipments following the schedule.
• Collaborate with suppliers, carriers, and internal departments to organize deliveries and address discrepancies.
• Maintain precise inventory data, update records for every warehouse transaction using the warehouse management system (WMS).
• Perform regular cycle counts, investigate inventory inconsistencies, and report outcomes to the Warehouse Manager.
• Ensure proper labeling, storage, and handling of materials according to company policies.
• Prepare and maintain shipping documentation, delivery slips, goods receipt notes, and stock reports.
• Keep warehouse documentation thorough, updated, and ready for audit.
• Maintain cleanliness and orderly layout of the warehouse to optimize space utilization.
• Adhere to and promote HSE standards along with safe storage and handling procedures.
• Promptly report any hazards, safety incidents, or damaged goods.

Required Skills and Qualifications

• Experience with warehouse management systems (WMS) or ERP inventory modules.
• Proficiency in Microsoft Excel and basic office software.
• Understanding of receiving, dispatch, and stock documentation procedures.
• Knowledge of HSE practices in warehouse settings is necessary; forklift or safety certification is an advantage.
• Effective communication skills in English required; knowledge of Arabic considered beneficial.
• Educational background of at least a high school or vocational diploma; higher education in logistics, supply chain management, or business administration is preferred.
• Prior work experience in Saudi Arabia or the Gulf Cooperation Council (GCC) region is desirable.

Experience and Location

Applicants with zero to five years of experience in warehouse, logistics, or inventory roles will be considered. This position is based onsite in a warehouse facility located in Saudi Arabia.