University Office Coordinator

Role Overview

We are seeking a highly organized and detail-focused Office Coordinator to deliver comprehensive administrative and clerical support within an academic setting.

Key Duties

• Oversee daily office management and coordinate departmental activities efficiently.
• Manage official correspondence, maintain documentation, perform data entry, and handle various administrative transactions.
• Organize meetings and workshops, prepare agendas and minutes, and track follow-up action items.
• Compile and generate administrative, statistical, and routine reports periodically.
• Ensure accurate maintenance of both electronic and physical records, including files and databases.
• Collaborate with internal teams and stakeholders to guarantee prompt completion of requests.
• Create letters, reports, presentations, spreadsheets, and other formal documents as required.
• Provide general clerical, logistical, and administrative assistance to maintain smooth departmental operations.

Qualifications and Skills

• Holder of a Bachelor's degree in Business Administration, Management, Office Administration, Communications, or related disciplines.
• Minimum of 3 years' relevant work experience in office administration, departmental coordination, or administrative support roles.
• Prior experience in higher education institutions, research environments, or large organizations is advantageous.
• Proficient in Microsoft Office suite, with strong skills in Excel, Word, PowerPoint, and Outlook.
• Excellent organizational, communicative, documentation, data handling, and follow-up abilities.
• Meticulous attention to detail and the capacity to manage confidential information with professionalism.