Traffic Analyst - Import Operations Coordinator

About the Company

At Hitachi Vantara, we provide robust and high-performance data infrastructure solutions enabling organizations across diverse sectors, from finance to entertainment, to harness data for automation, optimization, and innovation. We foster a diverse and global workforce passionate about making meaningful impacts through data-driven solutions.

Position Summary

We seek a precise and dedicated Import Operations Coordinator to oversee the complete importation cycle of shipments arriving via air, ocean, and road transport. The role involves close collaboration with freight forwarders, customs brokers, and internal teams to assure smooth customs clearance, accurate documentation, and timely shipment arrivals at ADC Singapore.

Key Responsibilities

• Manage the end-to-end process for all imports arriving through air, sea, and land freight.
• Closely track import shipments entering ADC Singapore and promptly communicate any shipment delays to relevant stakeholders.
• Coordinate with freight forwarders to ensure proper declaration of import permits, customs clearance, and delivery schedules.
• Verify accuracy and completeness of all import shipment permits declared by forwarders.
• Ensure all import permits are declared within seven days following shipment arrival.
• Keep supply availability dates current within the Oracle system.
• Participate in Quarterly Business Reviews with forwarding partners to verify import freight invoices.
• Prepare monthly reports detailing shipment tonnage and GST information.
• Serve as the primary contact for all import-related matters.
• Engage in Traffic Team Meetings, User Acceptance Testing activities, and quarterly traffic calls.
• Support the team with job rotations, including processing and scheduling orders for products and spare parts.

Required Skills and Knowledge

• Strong attention to detail with meticulous organizational skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office suite, Oracle ERP, and Warehouse Management Systems (WMS).
• Independent problem-solving capability and adaptability in a fast-paced environment.
• Competence in handling multiple tasks and meeting tight deadlines.

Education and Experience

• Minimum qualification of Diploma or Bachelor's degree in Supply Chain, Logistics, Business Administration, Operations Management or related fields.
• At least three years of practical experience in supply chain logistics, import/export coordination, or similar operational roles.
• Recent graduates with relevant academic background and keen interest in supply chain operations are also encouraged to apply.

Additional Information

• Position location: 80 Alps Avenue, Singapore (must work onsite).
• Transportation or company cab services are not provided for this role.

About Our Culture

Hitachi Vantara is dedicated to fostering an inclusive environment based on respect and meritocracy, encouraging diversity in perspectives that fuel innovation. We prioritize employee wellbeing, offering competitive benefits and flexible work arrangements tailored to individual roles and locations. We are an equal opportunity employer welcoming all qualified candidates without discrimination.