Tendering Specialist

Position Overview

This role focuses on managing vendor registrations, overseeing tender submissions, and ensuring document compliance for services including recruitment, manpower supply, heavy equipment rental, and material supply within Saudi Arabia.

Key Responsibilities

• Manage vendor registrations and maintain portals for major Saudi clients such as Saudi Aramco, SABIC, Ma’aden, SWCC, SEC, NEOM, Royal Commission, PIF entities, EPC contractors, and government procurement portals including Etimad, SupplHi, Achilles, SAP Ariba.
• Update and upload critical company documents like commercial registration, chamber certificates, Zakat certificates, GOSI, Saudization certificates, financial statements, manpower and equipment lists, HSE/QA manuals, and project references.
• Track all renewal dates, compliance deadlines, and portal changes; keep a comprehensive database of vendor codes, credentials, and registration statuses.
• Evaluate tender invitations and requests for quotations concerning overseas recruitment, supplementary manpower, heavy equipment rental with operators, and industrial/material supply.
• Prepare detailed technical bid documents including company profiles, recruitment capabilities, manpower availability, equipment fleet details, supply capabilities, HSE/QA certifications, and references of past projects.
• Collaborate with finance to compile commercial bids, pricing, bills of quantities, manpower rates, equipment rental rates, and supply quotations.
• Submit tenders on platforms like Aramco SAP Ariba, Etimad, NEOM, Royal Commission, Ma’aden, and other EPC contractor portals, maintaining a tracker for all submitted, ongoing, and awarded bids.
• Ensure all documentation complies with Saudi regulatory standards and client-specific requirements through coordination with Business Development, HR, Recruitment, Operations, and Finance departments.
• Verify accuracy and completeness of manpower, equipment, and material supply documentation prior to submissions.
• Maintain communication with procurement and vendor management teams of major clients to address clarifications, additional requests, and compliance inquiries.
• Follow up on vendor approvals, tender evaluations, and prequalification outcomes.
• Coordinate internally with Business Development, Recruitment, Manpower Operations, Heavy Equipment, and Material Supply teams for precise tender submissions.
• Deliver weekly reports detailing vendor registration status, tender progress, and upcoming deadlines to managers.
• Keep organized digital records for audit and compliance purposes.

Required Experience and Skills

• A minimum of 3 to 5 years’ experience in Saudi Arabia within vendor registration and tendering functions.
• In-depth knowledge of Saudi procurement systems and government portals such as Etimad, SAP Ariba, NEOM, Royal Commission, Ma’aden, SEC, SWCC, and EPC contractors.
• Mandatory experience in overseas recruitment, manpower supply, heavy equipment rental, or material supply industries.